Employment Opportunities

Programming & Grant Assistant

Programming & Grant Assistant

SUMMARY OF THE POSITION:

Support the Development and Management of the Transportation Improvement Program (TIP) (50%)

  • Support the development and management of the TIP program of projects, ensuring project data accuracy, fiscal constraint, and timely amendment/modification administration.
  • Collaboratively work with municipal and transit partners to review project funding. applications, amendments, and modifications.
  • Prepare monthly reports on financial position of the TIP including funds available, programmed, and obligated.
  • Support Quarterly Tracking and Transportation Resources and Oversight Committee meetings.
  • Other duties as needed.

Support the Transit Grant Writing and Management (50%)

  • Working collaboratively with NIRPC’s seven Federal Transit Administration (FTA) sub-recipients prepare and submit transit grants programmed in the TIP according to FTA regulations.
  • Working with the Procurement Coordinator, manage executed grants to ensure proper use of funds, and spend down of grants before grant deadlines.
  • Reconcile grants to ensure tracking documents balance with FTA figures.
  • Other duties as needed.

Minimum Requirements:

  • Bachelor’s degree or equivalent experience in Accounting, Finance, Public Management, or a related field where Microsoft Excel was used in coursework is preferred.
  • Entry-level hourly position with 1-2 years prior experience in federal grant management, specifically in relation to federal reporting desirable.
  • Practical knowledge, proficiency, and experience managing financial information in Microsoft Excel and other financial databases is required.
  • Willing to work independently and on a team.
  • Enthusiasm to continually learn/train to keep skills sharp and gain understanding of transportation planning principles, financial accounting guidelines and rules, and general requirements of Metropolitan Planning Organizations and Transit Operators.

The successful candidate will demonstrate the following through their written resume, cover letter, and in an interview:

  • Creativity and critical thinking skills
  • Ability to work independently and on a team
  • Good customer service to internal and external clients
  • Development and maintenance of strong professional relationships
  • Contributor to positive team dynamics
  • Management of their time and schedule
  • Ability to communicate clearly and transparently
  • Flexibility and an open mind
  • Excellent attention to details and organizational skills

STARTING SALARY PARAMETERS:   

$45 – $50,000 dependent upon qualifications or experience. NIRPC has a competitive benefits package, including health insurance, participation in Indiana Public Employees Retirement Fund, twelve paid holidays and a flexible work schedule.  

APPLICATION & TIMEFRAME: 

To be considered for this position, please submit all requested files to: 

Meredith Stilwell, Office Manager 
Northwestern Indiana Regional Planning Commission 
6100 Southport Road 
Portage, IN 46368-6409 
219-763-6060 fax 219-370-6303 
mstilwell@nirpc.org 

  • A carefully written cover letter (single page),
  • Resume (no longer than two pages), and
  • Contact information for at least two professional references.

 Application materials should be submitted to NIRPC no later than December 17, 2021, though the position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.  

Programming & Grant Assistant: PDF | HTML

Public Transit and Engagement Planner

Public Transit & Engagement Planner

SUMMARY OF THE NIRPC: 

The Northwestern Indiana Regional Planning Commission (NIRPC) is a regional council of governments serving the citizens of Lake, Porter, and LaPorte counties in Northwest Indiana (NWI). It is organized under the provisions of Indiana Code 36-7-7.6. NIRPC is also the designated Metropolitan Planning Organization (MPO) for these three counties as required under 23 U.S. Code § 134 – Metropolitan transportation planning. In its role as both the COG and MPO, NIRPC provides a forum for regional decision-making for issues relating to transportation, the environment and economic development. 

SUMMARY OF THE REGION: 

NWI includes the three Indiana counties along the south shore of Lake Michigan. These are: Lake, Porter, and LaPorte Counties. The region is part of the Chicago/Gary combined statistical area (CSA). Much of NWI is closer to downtown Chicago than the suburbs in Illinois. There are excellent post-secondary educational opportunities in NWI, including: Valparaiso University, Purdue University Northwest, Indiana University Northwest and Ivy Tech Community College. Notre Dame University is located just a few miles to the east of NWI. With miles of public beaches along Lake Michigan, including the newest National Park in the US: Indiana Dunes National Park, recreational activities are fantastic. 

SUMMARY OF THE POSITION:

  • Metropolitan Transportation Plan (MTP). Assist with the development and implementation of the MTP. Lead the development and implementation of the public transit portion of the MTP, this includes project list development and fiscal constraint analysis, etc. Lead public engagement activities for the MTP. Lead public transit MTP implementation activities.
  • Transportation Improvement Program (TIP). Assist with the development of the TIP. Review project submissions from the several public transit agencies for inclusion in the TIP against established criteria, including consistency with the MTP, air quality conformity and fiscal constraint. Coordinate the inclusion of public transit projects in the TIP. Monitor transit projects programmed in the TIP for progress. This includes assisting with the NOFA process to select projects for funding that NIRPC awards.
  • Annual List of Obligated Projects (ALOP). Assist with developing the ALOP. This includes leading the effort to collect information form public transit agencies.
  • Unified Planning Work Program (UPWP). Assist with developing public transit activities to be included in the UPWP. Leads public transit planning activities as described in the annual Unified Planning Work Program (UPWP). Assist with preparation of quarterly progress reports and annual reports.
  • Public Participation Plan (PPP). Develop and update the PPP. Monitor the development of MPO work products for compliance with PPP requirements. Monitor other NIRPC activities and processes for compliance with the PPP.
  • Special Planning Studies. Lead special planning studies as assigned. Assist on other special planning studies as assigned. 

Expectations for the selected candidate:

  • Professional Relationships. Develop and foster effective professional relationships. This includes staff from NIRPC, public transit agencies, INDOT, FTA,
  • Communications.Communicate effectively and in a timely manner with others both orally and in writing.
  • Federal and State Legislationand Funding and Best Practices. Learn existing federal and state laws (i.e., statutes and regulations) affecting public transit and public engagement. Review new federal and state laws, including pending legislation. Know federal and state funding programs available for use by public transit agencies. Seek out best practices pertaining to public transit planning and programming and public engagement. Participate in the annual process to allocate FTA funds between the Illinois and Indiana sides of the Chicago/Gary UZA. Participate in the annual process to allocate FTA funds to NIRPC’s subrecipients.
  • Performance Measures and Targets. Assist with the development of Performance Measures and Performance Targets. Monitor the performance of the public transit systems in NWI. Report findings to NIRPC management and committees. Assist public transit providers with improving system performance.
  • Committees. Develop and foster effective professional relationships with members of NIRPC committees. Develop and distribute agendas, minutes, and other meeting materials to assigned NIRPC committees. Assist with advancing public transit items to other NIRPC Committees. Participate on external committees as assigned.
  • Federal and State Compliance. Participate in USDOT reviews of the transportation planning and programming processes and project/grant administration. Provide professional planning support to NIRPC transit compliance staff in the preparation of FTA grant applications and management of FTA grants. Review the progress being made by the public transit agencies to spend down FTA funds and report to NIRPC management and committees. Assist public transit agencies with developing plans to spend down funds when they are not making reasonable progress.
  • Public Engagement. Serve as a lead resource at NIRPC for public engagement activities. This includes maintaining and updating the Public Participation Plan (PPP) and ensuring the public engagement activities required in the PPP are followed when NIRPC is developing key planning products, such as: the MTP, the TIP, the ALOP, etc. Assist NIRPC staff with public engagement activities on projects led by other staff members.
  • Professional Development. Participate in personal and professional development activities and training with emphasis on public transit and public engagement. Participate in conferences and seminars pertaining to public transit and public engagement. 

 Minimum Requirements

  • Master’s Degree in urban planning or related field. 
  • 3-5 years professional experience with public transit planning and public engagement, preferably with a public planning agency.
  • Ability to work independently with minimal supervision and as part of a team. 
  • Respect for public participation and local elected officials. 
  • Customer-oriented attitude. 
  • Must believe in public transit as a beneficial public service. 
  • Must be respectful of all people.

The successful candidate will demonstrate the following through their written resume, cover letter, and in an interview:

  • Creativity and critical thinking skills
  • Ability to work independently and on a team
  • Good customer service to internal and external clients
  • Development and maintenance of strong professional relationships
  • Contributor to positive team dynamics
  • Management of their time and schedule
  • Communicates clearly and transparently
  • Flexibility and an open mind
  • Excellent attention to details and organizational skills

STARTING SALARY PARAMETERS: 

  • Compensation will be negotiated based on experience, education, certification, and competency.
  • NIRPC has a competitive benefits package, including twelve paid holidays and a flexible work schedule.

APPLICATION & TIMEFRAME:

To be considered for this position, please submit all requested files to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409
219-254-2525

mstilwell@nirpc.org

  • A carefully written cover letter (single page),
  • Resume (no longer than two pages), and
  • Contact information for at least two professional references.

The position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.

Public Transit & Outreach Planner: PDF | HTML

Wondering about Northwest Indiana?

Called “the Affordable Shore” by the Chicago Tribune, Northwest Indiana combines an innovative spirit, beautiful Lake Michigan shoreline, and proximity to Chicago and its amenities with commuter rail access that is undergoing major expansion and service enhancements.

Northwest Indiana’s 41 communities each have their own unique character, providing everything from vibrant downtown restaurant scenes to growing arts districts to simple, small-town charm.

These communities provide Northwest Indiana with a rich but affordable quality of life, helped by a state constitution property tax cap, lower taxes than our Illinois neighbors, and lower housing costs overall within similar or better proximity to Chicago’s loop than many Illinois suburbs.

The Indiana Dunes National Park and coastal environs provide exceptional beaches, dunescapes, paddling opportunities, and access to over 150 miles of paved trails linking greenways, parks, and other recreational amenities throughout the region.

Economic Development Specialist

Economic Development Specialist

SUMMARY OF THE POSITION:
This position assists the Economic Development District Coordinator in providing economic development and planning assistance to communities in Lake, Porter, and LaPorte Counties. The position supports delivery of economic development resources under the Economic (EDA) Coronavirus Aid, Relief and Economic Security Act (CARES) Grants for NIRPC’s planning activities to economic development goals and objectives.

The Economic Development Specialist assists NIRPC’s communities with project applications, grant writing and project development for EDA CARES Act funding programs; provides technical assistance to local governments, business, regional entities and other stakeholder organizations in the economic recovery and resiliency from the pandemic; and assists with Economic Resiliency Planning and prepare economic data and analysis.

The Economic Development Specialist also manages the new CARES Act Regional Revolving Loan Fund (RLF) for Lake, Porter, and LaPorte Counties activities related to the coronavirus pandemic, and assists with RLF implementation through technical assistance and organizational capacity. The position markets the RLF, processes and services loans, reviews applications, prepares loan write-ups and recommendations, and assists bookkeeping, loan applications, and borrowers. The Economic Development Specialist also revises and creates RLF policies, procedures and loan documents to facilitate on-line completion and assists in establishing RLF loan committees and helps plan, prepare and conduct meetings.

All of these duties require the use of tact, strict confidentiality in the handling of sensitive information, excellent customer service, independent judgment, discretion, strong organizational skills, flexibility, attention to detail, and follow-through. The ideal candidate excels in communicating both verbally and electronically.

RESPONSIBILITIES AND DUTIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Background and/or education in business management/administration
  • Aptitude in the area of finance and loan management.
  • Experience in using and manipulating Excel spreadsheets
  • Excellent verbal and written communication skills
  • Professional attitude and demeanor
  • Excellent organizational and time management skills
  • Attention to accuracy and detail with demonstrated proofreading ability
  • Strong customer service ethic and ability, both internal to NIRPC staff and external partners, consultants, organizational partners, and the public

EDUCATION & EXPERIENCE:

Master’s degree in planning, economic development, business management/administration or a related field preferred. A minimum bachelor’s degree in planning, economic development or a related field is required. Professional planning and/or economic development experience is desirable.

COMPENSATION & SALARY:

  • $48,000.00
  • NIRPC has a competitive benefits package, including twelve paid holidays and a flexible work schedule.

APPLICATION & TIMEFRAME:
To be considered for this position, please submit a brief, carefully-written cover letter and accompanying resume to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409
mstilwell@nirpc.org

The position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.

Economic Development Specialist: PDF | HTML