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Transportation Resource Oversight Committee Meeting (LaPorte County)

Tuesday, July 24, 2018

1:00 pm CST at LaPorte Parks & Rec Dept.


Agenda


  1. Welcome, Pledge of Allegiance


  2. Meeting Minutes of July 24, 2018


  3. FY 19-22 Spending Plan See attachment

  4. New Business


    1. LaPorte Co. – 1400774 (Sidewalks, Hanna) Change Order 1,2 – Total Request

      $9,575.18

    2. LaPorte Co. – 1382604 (Lincoln Trail) Change Orders 1,2,3 – Total Request

      $8,992

    3. La Porte (city of) – ??????? (asset management inventory plan), - Total Request

      $74,400 (fed) to expand and do an inventory of all items in ROW.

    4. Michigan City – ??????? (asset management inventory plan), - Total Request

      $74,400 (fed) to expand and do an inventory of all items in ROW.


  5. Public Comments


  6. Adjournment. Next meeting is September 25, 2018 @ 1:00 pm CST at LaPorte Parks & Rec Dept. If no business is required, it will be cancelled prior.


If anyone cannot attend the meeting but would like to participate via teleconference please contact Charles Bradsky at 219-254-2509 or cbradsky@nirpc.org and request the NIRPC’s conference call in number and access code. This request must be made for each meeting and at least 24 hours in advance.

Transportation Resource & Oversight Committee LaPorte County

July 24, 2018 MINUTES


In attendance were Margaret Dickerson, Nick Minich, Craig Phillips, Mitchell Bishop, Jay Sullivan, Beth Shrader, Robin Barzoni-Tillman, and Tom MacIennan. NIRPC staff included Charles Bradsky and Candi Eklund.


Charles Bradsky called the meeting to order at 1:08 p.m. with the Pledge of Allegiance and self- introductions.


Approval of Minutes

There were two corrections noted for the June 26, 2018 meeting minutes. The first correction was to change the verbiage from ‘city of La Porte’ to ‘county of LaPorte’ under the FY 19-22 spending plan section. The second correction was a request to change DES # 1382604 for the Lincoln Trail Extension project to DES# Pending. The minutes of the June 26, 2018 meeting were approved as corrected on motion by Mitchell Bishop and second by Jay Sullivan.


FY 19-22 Spending Plan

Charles Bradsky discussed the updated changes made to the Spending Plan to reflect the changes implemented from the previous meeting. Mitchell Bishop stated that DES# 1601922 for $150,000 will need a new DES # due to it being a new project. New projects require a new DES number form be submitted to Marcy at INDOT, by the MPO. Charles will submit the form to request a new DES number. Charles will also create a new line on the Spending Plan for this project and note the DES

# as 'Pending'.


The project for DES # 1700758 will be from FY2020 to FY 2019.


The newly added projects, from the June meeting, for FY 2019 were not calculated on the Total Obligation Authority per fiscal Year field on the Spending Plan. These updated changes will reflect the remaining funds for FY 2019 to be $233,975. Charles will update the Spending Plan to include these changes and send to the Committee.


Charles Bradsky sent out a Doodle Poll to the Committee to gain consensus on a meeting date for the quarterly meeting in August. Charles will send out meeting notifications providing the date and time of the meetings for each member.


Amendments; August (special)

Charles presented Resolution 18-13; Amendment #16 August 2018 to the Committee. After discussions regarding the ownership of what is funded by INDOT and what is funded by counties for concrete maintenance, the amendments were approved on motion by Craig Phillips and second by Beth Shrader.

New Business

Robin Barzoni-TIllman requested $300,000 for two new buses in FY2020. The request was supported and agreed on by the TROC Committee. Any projects for FY2020 go will need to go through the NOFA. Charles Bradsky will investigate the amendment process and discuss at the next meeting in August.


Beth Shrader proposed an expansion of asset management inventory plan for $74,400 federal, with a total project cost of $93,000. This will include the cost of right-of-way signs, rocks and trees. Charles Bradsky requested any other committee member requesting to add funding to the project plan to email their information to cbradsky@nirpc.org.


Any committee members having difficulty logging into the new ETIP system will need to take screen shots of the error messages they are receiving and email them to Charles Bradsky at cbradsky@nirpc.org.


Public Comments

There were no public comments.


Adjournment

There being no further business, the meeting adjourned at 2:20 pm. The next meeting will be held on August, 28, 2018 at 1:000 pm.

Row ID

Des #

Sponsor

Route

Work Type

Location

Letting Date

Federal

Fund Type

Year

Phase

In TIP or SPMS

Only

Risk

Comments

TIP 2019

Actual Obligated

2019

TIP 2020

TIP 2021

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TAP/TE-TA

STBG

CMAQ

HSIP

TA


13

0301165

Michigan

City

Singing

Sands Trail I (MC)

Bike/Pedestrian

Facilities

Michigan City - Singing

Sands Lighthouse Trail Phase 1, Porter Co to MC

3/6/2019

STBG II Mich

City UZA

2019

3_CN


$ 126,000

3_Med

Schedule

STG 3 est- CN

$2,463,276($1,970,621

Fed); CE$343,675($274,940)


14

1401028

LaPorte

Chessie Trail I

Bicycle & Pedestrian Facilities

From Truesdell Ave NW to East Shore Pkwy at Pine Lake Ave

5/10/2018

CMAQ Mich City UZA

2018

1_PE


$ 14,821

1_Zero Obligated

Added March 2018 TROC


$ 14,821


15

1401028

LaPorte

Chessie Trail I

Bicycle & Pedestrian Facilities

From Truesdell Ave NW to East Shore Pkwy at Pine Lake Ave

5/10/2018

CMAQ Mich City UZA

2018

2_RW


$ 16,636

1_Zero Obligated

AM April 18; Added to cover extra costs April TROC


$ 16,636


16

1500422

LaPorte

Sidewalks

Bicycle & Pedestrian Facilities

SRTS near Handley Elementary School.

12/12/2018

FHWA TAP

(LaPorte)

2019

3_CN


$ 194,020

3_Med Schedule

Decreased $26,699 and moved to 2019 TC$242,525/

Fed$194,020/ Non- fed$48,505


$ 194,020


17

1382219

LaPorte County

Johnson Rd

Intersection improv. With new signals

Johnson Rd Int Imp @ CR 400 North (Keiffer Rd)

3/6/2019

STBG II Mich City UZA

2019

2_RW


$ 19,056

2_Low Schedule

Q3LQR- CN est

$1,100,020 ($890,000 fed) CE $150,000 ($110,000)


18

1382219

LaPorte County

Johnson Rd

Intersection improv. With new signals

Johnson Rd Int Imp @ CR 400 North (Keiffer Rd)

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 1,000,000

2_Low Schedule

Q3LQR- CN est

$1,100,020 ($890,000 fed) CE $150,000 ($110,000)


$ 1,000,000


19

1601868

LaPorte County

KIP

Signs, Other

at entrance & within Kingsbury Industrial Park

4/11/2018

STBG II Mich City UZA

2018

2_RW


$ 28,528

Added March 2018 TROC


$ 28,528


20

1601868

LaPorte County

KIP

Signs, Other

at entrance & within Kingsbury Industrial Park

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 149,600

4_ High Schedule

move to March 2019


$ 149,600


21

Pending

La Porte

US 35 bridge

Bike/Pedestrian Enhancements

US 35 over RR north of US 2/Lincolnway

STBG II Mich City UZA

2019

3_CN


$ 212,000

Tied to INDOT project


22

Pending

Transporte

Propane

Fuel Purchase/ Operating Expense

N/A

N/A

CMAQ Mich City UZA

2019


$ 20,000


23

1382604

LaPorte County

Lincoln Trail

Bicycle & Pedestrian Facilities

From US 421 W to Existing Lincoln Trail AND Sidewalks within Town of Westville

3/14/2018

STBG II Mich City UZA

2019

1_PE


$ 150,000

Additional $142,280


24

1700756

LaPorte

Sidewalks

Bike/Pedestrian Facilities

Construct Sidewalks at various locations in City of LaPorte.

9/11/2019

STBG II Mich City UZA

2020

3_CN


$ 120,000

2_Low


$ 120,000


26

1700758

LaPorte

local street

Road Preventive Maintenance

At various locations in City of LaPorte.

9/25/2019

STBG II Mich City UZA

2020

3_CN


$ 260,000

2_Low


$ 260,000


23

1601922

LaCrosse

Sidewalks

Bike/Pedestrian Facilities

Construct Sidewalks at various locations in City of LaCrosse.

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 100,000

2_Low

Increase Award

$20,000 TC$125,000/

Fed$100,000/ Non- Fed$25,000


$ 100,000


25

1700757

LaPorte

Sidewalks

Bike/Pedestrian

Facilities

Construct Sidewalks at

various locations in City of LaPorte.

3/19/2020

STBG II Mich

City UZA

2020

3_CN


$ 120,000

2_Low


$ 120,000


27

1700759

LaPorte

local street

Road Preventive Maintenance

At various locations in City of LaPorte.

2/18/2020

STBG II Mich City UZA

2020

3_CN


$ 100,000

2_Low


$ 100,000

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Row ID

Des #

Sponsor

Route

Work Type

Location

Letting Date

Federal

Fund Type

Year

Phase

In TIP or SPMS

Only

Risk

Comments

TIP 2019

Actual Obligated

2019

TIP 2020

TIP 2021

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TAP/TE-TA

STBG

CMAQ

HSIP

TA


28

1601867

LaPorte

Chessie Trail II

Bicycle & Pedestrian Facilities

from Pine Lake Ave Entrance to Newporte Landing SW to J Street at 1st St.

2/8/2021

STBG II Mich City UZA

2020

2_RW


$ 160,000

2_Low


$ 160,000


29

1592335

LaPorte County

Marquette

/Singing Sands Trail (LPCO)

Bicycle & Pedestrian Facilities

Along US 12 from IN/MI State Line to Meer Rd

12/11/2019

STBG II Mich City UZA

2020

3_CN


$ 765,398

4_High Schedule

Q3LQR- CN est

$956,749 ($765,398

fed); CE $0 ?? CN funding amount?


$ 765,398


30

1500324

Michigan City

Singing Sands Trail 2 (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 2, US 12 to Liberty Trail

7/10/2019

STBG II Mich City UZA

2020

3_CN


$ 1,619,422

2_Low

Q3LQR- CN est

$1,500,000 ($1,200,000 fed); CE $187,500

($150,000 Fed) letting date?


$ 1,619,422


31

1601869

Michigan City

Singing Sands Trail 3 (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 3, Liberty Trail to Meer Rd

7/1/2020

STBG II Mich City UZA

2020

1_PE


$ 74,553

3_Med


$ 74,553


32

1700760

LaPorte

local street

Road Preventive

Maintenance

At various locations in

City of LaPorte.

1/13/2021

STBG II Mich

City UZA

2021

3_CN


$ 200,000

2_Low


$ 200,000


33

1601867

LaPorte

Chessie Trail II

Bicycle & Pedestrian Facilities

from Pine Lake Ave Entrance to Newporte Landing SW to J Street at 1st St.

2/8/2021

STBG II Mich City UZA

2021

3_CN


$ 960,000

2_Low


$ 960,000


34

1601869

Michigan City

Singing Sands Trail 3 (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 3, Liberty Trail to Meer Rd

7/1/2020

STBG II Mich City UZA

2021

3_CN


$ 811,809

3_Med

CN est $1,014,761 CE

$121,771


$ 811,809


35

2021

4_CE


$ -

Change Orders

Des #

Sponsor

Route

Work Type

Location

Letting Date

Federal Fund Type

Year

CO

number

CO amount

Approval date

Comments

Amount for NIRPC

Approval date Comments

Approval date

Comments


1592640


LaPorte


Various


Bike/Pedestrian Facilities


Sidewalk Replacement, various locations throughout city


2/28/2017


2018


CO_4


$ 29,465.87

Estimated obligations


Change orders


$ 1,658,128


$ 31,457


$ -


$ 194,020


$ 2,839,373


$ -


$ -


$ -


$ 811,809


$ -


$ -


$ 1,160,000

Estimated and actual obligations

$ 1,658,128

$ 31,457

$ -

$ 194,020

$ 2,839,373

$ -

$ -

$ -

$ 811,809

$ -

$ -

$ 1,160,000


2018-2021 fiscal constraint analysis

Obligation authority per funding source per fiscal year

Loans / payback from other UZAs

Section 164 Penalty Prior year obligation authority balance

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

2019

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

$ 72,192

$ 72,192

$ 72,192

Note3

$ 300,000

$ 126,750

$ 1,655,792

Total obligation authority

$ 1,465,082.00

$ 626,051.00

$ 331,278.00

$ 224,437.00

$ 2,820,874.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 1,165,082.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

Balance (Obligation authority less estimated and actual obligations)

$ (193,046.00)

$ 594,594.00

$ 331,278.00

$ 30,417.00

$ -

$ (18,499.00)

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 353,273.00

$ 626,051.00

$ 331,278.00

$ (1,062,313.00)

Grand total obligation authority per fiscal year

Grand total of estimated and actual obligations per fiscal year

$ 2,646,848.00

$ 3,875,890.00

$ 2,220,098.00

$ 1,883,605.00

$ 2,839,373.00

$ 1,971,809.00

Total available obligation authority per fiscal year

$ 763,243

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2022

Post-TIP

Quarterly Notes / Comments

STBG

CMAQ

HSIP

TA

All sources

18 Q3 - Agreement with NICTD (passenger & freight) almost completed. Amtrak still aways off.

Confusion with language in agreements. INDOT is paying Amtrak to construct trail on their ROW; but MC will own trail. MC needs to discuss project with all parties at same time to clear confusion. Funding increased $126,000 on June 26,2018 to cover inflation.

18 Q3 - Sent letter to Marcia for these funds

18 Q3 - Sent letter to Marcia for these funds

18 Q3 - LaPorte wishes to move letting to 3/6/2019 from 12/12/2018. No other risk. $126,750 is PYB monies. See email string on 2/23.

Funding increased to $19,056 on June 26,2018

18 Q3 - Month Risk; permits. Scope estimate - good. $300,000 is PYB monies. See email string on 2/23.

County requesting an increase of $4,920 (from $30,740 fed to $35,660 fed) TC $44,575 ($35,660 fed) and move to FY 19.

18 Q3 - Need funding & time for ROW, (they may get $$ locally); May need to move to Q1 FY 20.

Funding increased to $212,000 on June 26,2018. MOU needed

Funding increased to $20,000 on June 26,2018

Funding increased to $150,000 on June 26,2018

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. Project to be combined with 1700758

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. Project to be combined with 1700756. Funding increased to $260,000 on June 26,2018.

18 Q3 - Schedule, estimate scope OK STG3 10/11/18

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding

image

2022

Post-TIP

Quarterly Notes / Comments

STBG

CMAQ

HSIP

TA

All sources

18 Q3 - Project just starting.

18 Q3 - Risk is high due to limited amount of coordination with AmTrak; Preliminary plans are in. More information next quarter.

*Admin Mod Mar 18* change date from FY 19 to FY 20 July 10, 2019 Letting 18 Q3 - ROW in appraisals. $1,655,792.43 is PYB monies. See email string on 6/12.

18 Q3 - Survey complete. Trail crosses Amtrak. City to begin design ASAP to get preliminary plans to Amtrak.

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding

18 Q3 - Project just starting.

18 Q3 - Survey complete. Trail crosses Amtrak. City to begin design ASAP to get preliminary plans to Amtrak.


$ -


$ -


$ -


$ -


$ -

$ -

$ -

$ -

$ -

$ -

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

$ 2,147,906

$ 72,192

$ 72,192

$ 1,165,082.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 2,220,098.00

$ 1,165,082.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 72,192

$ 2,220,098.00

$ 2,220,098.00

$ -

$ -

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