Technical Planning Committee

September 11, 2018 9:00 a.m.

Lake Michigan Room 6100 Southport Road, Portage

Annotated Agenda

1. Call to Order by Chairman, Opening and Announcements

2. Pledge of Allegiance; Introductions

3. Meeting Participation Survey

   INDOT requires NIRPC to develop a questionnaire to help evaluate the success of their efforts to reach out to all members of our community. Participation is strictly voluntary and anonymous.

4. Minutes of the August 14, 2018 meeting (pp. 1-3)

ACTION REQUESTED: Approval

2.0 Public Comment on Agenda Items

This is an opportunity for comments from members of the audience. The amount of time available to speak will be limited to 3 minutes. Commenters must sign the blue form.

3.0 Presentation on Performance Based Planning (PbP) Framework for 2050 Plan – Scott Weber NIRPC staff will present and solicit feedback on a recommended approach for applying a performance-based planning (PbP) framework to NIRPC’s 2050 Plan. The minimum federal PbP requirements will be a part of the framework, but there will also be several new, much more robust PbP metrics that NIRPC plans to monitor.

4.0 Presentation on Programmatic Investment Approach for 2050 Plan and 2020-2024 Transportation Investment Program (TIP) – Mitch Barloga (p. 4-5)

NIRPC staff will present and solicit feedback on a recommended approach for allocating funding in the 2050 Plan and 2020-2024 TIP. The approach differs from prior Plans in that is more clearly links funding allocations with the vision, goals, and a performance-based planning (PbP) framework being developed for the Plan and TIP that fulfills and exceeds the requirements for PbP by FHWA and FTA.

1. Implementation Planning

2. 2050 Plan – Pop Up Events – Dominique Edwards

3. CMAQ Performance Goals – Scott Weber (pp. 6-9)

1. Programming

2. TROC Lake/Porter Substitution/Scope Change Policy – Charles Bradsky (pp. 10-11)

1. Topical Committee Reports

   Various committees are invited to report out on their meetings.

2. Environmental Management Policy Committee (EMPC)

3. Ped, Pedal & Paddle Committee (3PC)

4. Transit Operators Roundtable (TOR)

5. Land Use Committee (LUC)

6. Surface Transportation Committee (STC)

7. Transportation Resource & Oversight Committee (TROC)

1. Reports from Planning Partners

2. Federal Highway Administration & Federal Transit Administration

3. Neighboring Regional Planning Agencies

9.0 Emerging Trends

A brief video of innovative transportation related happenings.

1. Other Business, Staff Announcements and Upcoming Meetings

2. Other Business

3. Staff Announcements

4. NIRPC Meetings/Events

   • The Finance & Personnel Committee will meet on Thursday, September 20 at 8:00 a.m. in the Dune Room at NIRPC.

   • The NIRPC Executive Board will meet on Thursday, September 20 at 9 a.m. in the Lake Michigan Room at NIRPC.

   • The Transportation Resource & Oversight Committee – Lake and Porter Counties will meet on Tuesday, September 25 at 9 a.m. in the Lake Michigan room at NIRPC.

   • The Transportation Resource & Oversight Committee – LaPorte County will meet on Tuesday, September 25 at 1:30 p.m. at City of La Porte Parks Department.

   • The NIRPC offices will be closed on September 3 in observance of Labor Day.

   • The Surface Transportation Committee will meet on Tuesday, October 2, 2018 at 9:00 a.m. in the Lake Michigan Room at NIRPC.

   • The Environmental Management Policy Committee will meet on Thursday, October 4 at 9

     a.m. in the Lake Michigan Room at NIRPC.

   • The Ped, Pedal & Paddle Committee will meet on Thursday, October 4 at 11:00 a.m. in the Lake Michigan Room at NIRPC.

11.0 Next Meeting

The next Technical Planning Committee meeting is scheduled for Tuesday, October 9, 2018 at 9 a.m. in the Lake Michigan Room at the NIRPC office.

12.0 Adjournment

Requests for alternate formats, please contact Mary Thorne at NIRPC at least 48 hours prior at (219) 763-6060 extension 131 or at mthorne@nirpc.org. Individuals with hearing impairments may contact us through the Indiana Relay 711 service by calling 711 or (800) 743-3333.

The Northwestern Indiana Regional Planning Commission (NIRPC) prohibits discrimination in all its programs and activities on the basis of race, color, sex, religion, national origin, age, disability, marital status, familial status, parental status, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance program.

Technical Planning Committee

NIRPC Lake Michigan Room, 6100 Southport Road, Portage August 14, 22018

Minutes

Geof Benson called the meeting to order at 9:05 a.m. with the Pledge of Allegiance and self- introductions. Members present included Geof Benson, Tom Schmitt, George Topoll, Susan Weber, David Wright, Mark O’Dell, Kelly Wenger, Tom MacLennan, Margot Sabato, Dean Button, Kay Nelson, Julie Ritzler and Tyler Kent. Others present included Jerry Siska, Bruce Lindner, Jake Dammarell, Doug Ferguson, Claudia Taylor, K-Todd Behling, Jill Murr, Joe Van Dyk, Greg Lorig, Tim Werner and Stephen Stofko. Joyce Newland of the Federal Highway Administration participated via conference phone. Staff present included Mitch Barloga, Trey Wadsworth, Charles Bradsky, Dominique Edwards, Scott Weber, James Winters, Peter Kimball, Candi Eklund and Mary Thorne.

The INDOT participation survey was available at the table in the lobby. The minutes of the July 10, 2018 Technical Planning Committee meeting were approved on a motion by George Topoll and a second by Dean Button. There were no public comments.

Presentation

James Winters presented on the development of the Coordinated Public Transit Human Services Transportation Plan. This plan is a federal requirement in order for eligible transit operators to receive funding for improving mobility for people with disabilities, people who are elderly and people with low incomes. Meetings will be held today at the Porter County Public Library in Valparaiso at 2:30 pm; tomorrow at the Gary WorkOne office at 5 pm; and on Thursday, August 16 at the Michigan City Public Library at 3:30 pm. A survey is available on the NIRPC website. Contact James Winters for more information.

Implementation Planning

1. Dominique Edwards reported that 2050 Plan pop up events will be held on August 14, 25, 28, 30 and September 1. To date, 394 responses have been received. Location and times of events are available in the meeting packet and on the NIRPC website.

   
   

2. Mitch Barloga said he is working with Active Transportation Alliance and Health by Design to schedule a Complete Streets workshop in the fall. More information will be sent as the date is worked out.

Programming

1. Charles Bradsky referenced the comment report for FY 2018-2021 Transportation Improvement Program Amendment #16 for INDOT and local projects and #14 for INDOT projects. The projects will be in this Transportation Improvement Program and the next adopted Transportation Improvement Program. Projects in the out years of 2022 and 2023 are illustrative.

   
   

2. Resolution 18-13, Amendment 16 to the FY 2018-2021 Transportation Improvement Program for the above referenced INDOT and local projects were vetted and supported by the Transportation Resource & Oversight Committee. On a motion by Dean Button and a second by Mark O’Dell, the Technical Planning Committee recommended Resolution 18-13, Amendment 16 to the FY 2018-2021 Transportation Improvement Program to the NIRPC Board for adoption.

   City of Gary’s Appeal

   Joe Van Dyk presented the City of Gary’s appeal on two project scope change requests. One project was denied by the Transportation Resource Oversight Committee (TROC) at an ad hoc meeting on July 31. A second project had no action by TROC. A third scope change proposal was passed by the committee. The original Ridge Road project was awarded over 10 years ago but a local match was lost due to the economic downturn. The City of Gary wants to shift $3 million towards the 15th Avenue Gateway project which is in a key economic development

   area. The remaining funding would shift to the East Lakefront Complete Streets project which would advance transit-oriented development and economic development around the Miller South Shore commuter station and improve access to the Indiana Dunes National Lakeshore. Local match is available for both projects. The action sought is to either sustain TROC’s decision or overturn it.

   
   

   Discussion took place on deficits in 2019 through 2022; Charles Bradsky will provide a list of 5- year and older projects to the committee. Discussion took place on the draft scope change policy. Charles said the Lake & Porter TROC adopted it; LaPorte TROC didn’t think they would need it and did not adopt it. The “5 year” language needs more clarification. It was suggested that any policies created by subcommittees should be sent to the Commission for final adoption. Joyce Newland offered that if a project has a complete environmental, the decision cannot be vacated. If there is a no build option then you can be released from that. Joe Van Dyk said Ridge Road had no federal money spent and no environmental done. Charles said the proposed projects have had environmental done.

   
   

   Dean Button moved to sustain the TROC decision on the request by the City of Gary; seconded by Mark O’Dell. Kay Nelson asked that NIRPC provide a white paper to the Commission on the full issue. Dean Button amended his motion to sustain the TROC decision on the request by the City of Gary in order that the Full Commission can provide the direction on this and future actions. Mark O’Dell seconded the amended motion for discussion, which followed. It was noted that clarification on the scope change policy is needed. Dean Button again amended his motion to sustain the TROC decision on the request by the City of Gary with a summary white paper to be provided to the Commission in order that the Commission can provide the direction on this and future actions. Mark O’Dell seconded the motion. On a roll call vote by Geof Benson, the committee voted to recommend the motion to the Commission on 7 yes and 2 no votes.

   
   

   Charles Bradsky said at the next quarterly tracking meeting on Friday, he will ask the City of Gary if the Commission denies their appeal, what they intend to do with this project. If the sponsor cannot construct the project in the letting year, it will move to a date mutually agreed upon by the sponsor and NIRPC. Joyce Newland added that if projects don’t move in a timely manner, the money will be taken away.

   
   

   Topical Committee Reports

   • The Environmental Management Policy Committee will meet at 9 a.m. on September 6.

   • The Ped, Pedal & Paddle Committee will meet at 11 a.m. on September 6. James Winters reported that the transit operators will meet immediately after this

   • Meeting.

   • The Land Use Committee meeting will be announced.

   • The Surface Transportation Committee will meet on August 7 at 9 a.m.

     
     

     Planning Partners

     Susan Weber said she will be attending the public meetings for the Coordinated Public Transit

     Human Services Transportation Plan.

     
     

     Emerging Trends: Due to time constraints, no video was provided.

     
     

     Announcements

     • South Shore Clean Cities is hosting a propane vehicle event from 10 to 2 today.

     • Congratulations were offered to Geof Benson for being named Chairman of the MPO Council.

The next Technical Planning Committee meeting is September 11 at 9 a.m. at NIRPC. Hearing no other business, Geof Benson adjourned the meeting at 10:50 a.m.

A Digital MP3 of this meeting is filed. Contact Mary Thorne at the phone number or email below should you wish to receive a copy or a portion of it.

The Northwestern Indiana Regional Planning Commission (NIRPC) prohibits discrimination in all its programs and activities on the basis of race, color, sex, religion, national origin, age, disability, marital status, familial status, parental status, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program.

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Congestion Mitigation Air Quality (CMAQ) Performance Plan

Metropolitan Planning Organization (MPO) Name:

Northwestern Indiana Regional Planning Commission (NIRPC)

Urbanized Area (UZA) and States:

Chicago, IL--IN

Background:

This CMAQ Performance Plan is attached to the Indiana Department of Transportation (INDOT) Baseline performance report for the 2018 to 2021 performance period (calendar years for the traffic congestion measures, federal fiscal years for the on-road mobile source emissions measures). NIRPC, the MPO with a Metropolitan Planning Area (MPA) of Lake, Porter, and LaPorte Counties in Indiana, is part of the Chicago, IL--IN UZA, which is designated as a Transportation Management Area (TMA) with a population greater than 200,000. For the purposes of 23 CFR 490.703, NIRPC is an MPO serving a UZA with a population over 1 million, subjecting NIRPC to the requirements of developing this CMAQ Performance Plan. This CMAQ Performance Plan satisfies these requirements by describing the baseline condition/performance for the traffic congestion and on-road mobile source measures, reporting the 2-year and 4-year targets for these measures, and describing the CMAQ-funded projects in the performance period and how the projects contribute to achieving the targets.

Baseline Condition/Performance:

Baseline Condition/Performance for Traffic Congestion Measures (Calendar Year 2017, UZA): Peak Hours of Excessive Delay Per Capita (PHED): 14.8

Percent Non-Single Occupancy Vehicle Travel (Non-SOV): 30.6%

SOURCE: National Performance Measure Research Data Set, US Census Bureau

Baseline Condition/Performance for On-Road Mobile Source Emissions Measures (Federal Fiscal Years 2014-2017, MPA):

24-hour PM10 Benefit (kg/day): 0.02

Ozone Precursors:

NOx Emissions Benefit (kg/day): 482.63

VOC Emissions Benefit (kg/day): 102.78

CO Benefit (kg/day): 1,107.98

SOURCE: FHWA CMAQ Public Access System, https://fhwaapps.fhwa.dot.gov/cmaq_pub/

1. year and 4-year Targets:

   
   

   Targets for Traffic Congestion Measures (UZA):

   
   

   Peak Hours of Excessive Delay Per Capita (PHED):

   2-Year Target: Not Applicable for 2018 to 2021 performance period

   4-Year Target: 15.5

   Percent Non-Single Occupancy Vehicle Travel (Non-SOV): 2-Year Target: 31.6%

   4-Year Target: 32.1%

   Targets for On-Road Mobile Source Emissions Measures (MPA): 24-hour PM10 Benefit (kg/day):

   2-Year Target: 0.30 (Adopt Indiana State Target)

   4-Year Target: 0.50 (Adopt Indiana State Target)

   
   

   Ozone Precursors:

   NOx Emissions Benefit (kg/day):

   2-Year Target: 1,600.00 (Adopt Indiana State Target)

   4-Year Target: 2,200.00 (Adopt Indiana State Target)

   VOC Emissions Benefit (kg/day):

   2-Year Target: 1,600.00 (Adopt Indiana State Target)

   4-Year Target: 2,600.00 (Adopt Indiana State Target)

   
   

   CO Benefit (kg/day):

   2-Year Target: 200.00 (Adopt Indiana State Target)

   4-Year Target: 400.00 (Adopt Indiana State Target)

   
   

   Description of Projects:

   
   

   Table 1: Description of NIRPC TIP Projects, 2018-2021

   
   

   Project	Lead Agency	Project Description	Year Anticipa ted for CMAQ Obligati on	NOx Benefit (kg/day )	VOC Benefit (kg/day )	CO Benef it (kg/d ay)	PM10 Benef it (kg/d ay)	PHE D Bene fit	Non- SOV Bene fit
   Bike/Pedes trian Facilities at Marquette Trail (1601146)	East Chicago	From Indianapolis Blvd. (US 20) to Kennedy Ave	2018	0.27	0.07	0.00	0.00		X
   Broadway Rapid Transit (Years 1 - 3) (1600632)	Gary Public Transporta tion Corporatio n	Broadway Rapid Transit (Years 1 - 3)	2018	55,923. 56	10,267. 76	8.68	0.00	X	X
   Bicycle & Pedestrian Facilities at Iron Horse Trail (0300602)	Portage	Construct Trail from Hamstrom Rd to Portage Ave	2018	2.48	1.17	9.84	0.00		X

   V-Line Porter Hospital CMAQ Demonstrat ion Project (Years 1-3) (1601184)	Valparaiso	V-Line Porter Hospital CMAQ Demonstration Project (Years 1-3)	2018	13.35	3.67	0.00	0.00		X
   Bicycle & Pedestrian Equipment (1592273)	Lowell	Up to 20 Bicycle Racks	2018	0.00	0.01	0.26	0.00		X
   CMAQ Planning, Purchase Alt Fuel, Regional Planning (1600543)	NIRPC	Origin-Destination Study, Public Education SFY 2018, TIP Software License Fee, for Dunes Learning Center	2018	59.06	33.67	475.1 1	0.00	X	X
   GPTC Lake Ridge Pilot Service (Year #4) (1700715)	Gary Public Transporta tion Corporatio n	Gary PTC Lake Ridge Pilot Service (Year #4) Extension of FFY 2012 Funded Project	2018	0.43	0.01	0.00	0.00	X	X
   Bicycle & Pedestrian Facilities at Chessie Trail I (1401028)	LaPorte County	From Truesdell Ave NW to East Shore Pkwy at Pine Lake Ave	2018	0.03	0.01	0.00	0.00		X
   Chicago Dash CMAQ Demonstrat ion (Years 1 - 3) (1601185)	Valparaiso	Chicago Dash CMAQ Demonstration (Years 1 - 3)	2019	24.56	6.76	0.00	0.00	X	X
   Access Control at Central Ave (0900080)	Portage	Willowcreek Rd Intersection Improvements at Central Ave.	2019	0.61	2.27	16.80	0.00
   CMAQ Planning (N/A)	NIRPC	Public Education SFY 2019	2019	0.00	5.89	0.00	0.00	X	X
   North Township Year 5 (1592018)	North Township	North Township Year 5	2019	5.66	0.17	0.00	0.00	X	X
   Bicycle & Pedestrian Facilities at Pennsy Greenway (1173707)	Munster	Construct Pennsy Greenway Trail from Fisher St at Timrick Dr to Calumet Ave north of 45th St	2020	0.31	0.01	0.00	0.00		X
   CMAQ Planning (N/A)	NIRPC	Public Education SFY 2020	2020	0.00	5.89	0.00	0.00	X	X

   Alternative Fuel Infrastructu re (1601846)	Lake Station	Public Access E-85 & CNG Station. 3P Agreement.	2021	9.28	0.20	1.79	0.00
   Bike/Pedes trian Facilities at Marquette Trail (1601147)	Burns Harbor	Marquette Greenway Trail, SR149 to Babcock Rd	2021	0.22	0.06	0.00	0.00		X
   Bike/Pedes trian Facilities at Marquette Trail (1601145)	Hammond	from State St at Rabin Plaza to Toll Road overpass at Kosciusko St	2021	0.43	0.12	0.00	0.00		X
   Total				56,040. 23	10,327. 75	512.4 9	0.00

   
   

   

   Project Substitution & Scope Change Policies

   (DRAFT) November 2017 revised August 2018

   
   

   Draft policy about new projects substituting for existing TIP projects (projects in the Transportation Improvement Program prior to July1, 2018:

   This policy will pertain to surface infrastructure (roadway) projects only.

   
   

   New projects proposed to be substituted for those that exist in the TIP must receive approval from TROC. Those projects that are considered must adhere to the following prerequisites:

   Commented [CB1]: Changed from ‘at least 5 years’ at the August 28 meeting

   Commented [CB1]: Changed from ‘at least 5 years’ at the August 28 meeting

   • Non-exempt projects only.

   • The TIP project must have been awarded within the last four (4) years prior to the TROC meeting date of the request, with no federal funds obligated for any phase.

   • New project must remain in the same LPA jurisdictional boundary of TIP project.

   • Scope of new project shall be in the same category of TIP project. An example would be a road project substituting for another road project, and not a transit or trail project.

   • Proposed federal share of new project must not exceed 110% of TIP project's federal award.

   • New project must not exceed programmed fiscal year construction date of TIP project.

   • Project sponsor must include a comparative scoring between the old and new projects under the most recent scoring criteria for that category.

   • If the TIP project was from specific funding source with different eligibility criteria (CMAQ, TAP, HSIP), then the new project might have to go back through FHWA & FTA eligibility.

   • Special consideration will be given to a project that has encountered a ‘Fatal Flaw’ i.e.

Dramatic increase in cost or schedule; or an unforeseen obstacle which substantially

hinders the old project.

If a new project meets these prerequisites, but is still denied by TROC, a project sponsor would be able to appeal this decision to the TPC.

Commented [CB2]: Added after the 1/30/18 L/P TROC meeting

Draft policy for project scope changes:

All TIP-programmed project scope changes must be submitted in writing to NIRPC staff for review. Based on staff review, if scope change is determined to be major, it will be forwarded for

TROC review. TROC will determine if the proposed scope change is significant enough to

remand to topical committees based on project type. Topical committees will review the 9 programming rules listed above and give their recommendations to TROC.

• Environmental Management Policy Committee: Environmentally-based projects - water quality, air emissions, remediation

• Ped, Pedal & Paddle: Non-motorized projects - trails, sidewalks, bike lanes, road diets

• Land Use Committee: Centers for Livable Community (CLC) projects, projects that affect adjacent land uses, corridor planning, Transportation Orientated Development (TOD), or any other land-use plans

• Rail Vision/Freight: Freight-based projects, either rail, highway or port related

• Transit Operators Roundtable: Transit projects, operations & maintenance

• Surface Transportation Committee: All highway-based projects - resurfacing/rehabilitation, bridges, signals, intersections/roundabouts, ITS

Commented [CB3]: Topical committees will review the 9 programming rules. (do we need to spell these out or point where they can be found?)

Commented [CB4]: added

Topical committees will review remanded projects, and submit to TROC a recommendation. TROC will decide on scope change proposal based on topical committee

review, and internal discussion. If a scope change is denied by TROC, a project sponsor would be able to appeal this decision to the TPC.

If project scope change is determined by TROC to be minor, it will approve the request and forward a letter to INDOT LaPorte office. No further action will be needed.

An approval by TROC or the TPC does not guarantee success. Upon successfully getting the scope change approval by TROC or the TPC, the LPA will be required to submit the following within 30 days to NIRPC for approval by INDOT and FHWA:

• The original application for the project.

• An updated application reflecting the changes.

• A letter of explanation from either the ERC, Town Manager, City Engineer, or the City Mayor. Commented [CB5]: Added after discussing with FHWA.