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Transportation Resource Oversight Committee Meeting (LaPorte County)

Tuesday, November 27, 2018

1:00 pm CST at LaPorte Parks & Rec Dept.


Agenda


  1. Welcome, Pledge of Allegiance


  2. Meeting Minutes of October 23, 2018

    ACTION REQUESTED: Approval


  3. FY 19-22 Spending Plan Update

    NOTE: Following FY 19 Q1 Local Quarterly Meetings and other discoveries, please review the handout (to be provided before meeting), and print a copy if necessary.

    NIRPC will only provide a copy upon request (please give 24 hrs notice).


  4. Notice of Funds Availability (NOFA)

    Discuss updated document to reflect changes from October 23, 2018 meeting.


  5. Letting Results

    No lettings this month


  6. Other New Business


  7. Public Comments


  8. Adjournment. Happy Holidays! Our next meeting is January 22, 2019 @ 1:00 pm CST at LaPorte Parks & Rec Dept.


If anyone cannot attend the meeting but would like to participate via teleconference please contact Charles Bradsky at 219-254-2509 or cbradsky@nirpc.org and request the NIRPC’s conference call in number and access code. This request must be made for each meeting and at least 24 hours in advance.

Transportation Resource & Oversight Committee LaPorte County

October 23, 2018 MINUTES


In attendance were Mitchell Bishop (LaPorte County), Jay Sullivan (LaPorte County), Tom MacLennan (LaPorte Transporte), Nick Minich (City of La Porte), Kelly Wenger (NICTD) and Skyler York (Michigan City). NIRPC staff included Charles Bradsky and Candice Eklund.


Charles Bradsky called the meeting to order at 1:02 p.m. with the Pledge of Allegiance.


Approval of Minutes

There was a change noted for the September 18, 2018 meeting minutes. The correction was a request to change the verbiage from Sarah Ford to INDOT Representative under the ‘Other New Business’ section. The minutes of the September 18, 2018 meeting were approved as corrected on motion by Mitchell Bishop and second by Jay Sullivan.


FY 19-22 Spending Plan

Charles Bradsky discussed the spending plan and stated the total available funds remaining for FY 2019 are

$291,743. Nick Minich may be requesting an additional $20,000 for DES #1401028, Chessie Trail I, due to a line item change by the INDOT central office Contracts Division. The city states that, without approval, there was a change from a bundle of three conduits to a single, larger conduit. This change hinders the city’s ability to install fiber optic cable. Nick will inquire with the state to participate with state funding to help absorb the additional cost since this was their fault. If not, he will contact Charles to create a change order for FY 2019 funding.


Mitch Bishop requested an additional $150,675.20 for PE funding on DES #1801831, Lincoln Trail Extension in LaPorte County. On motion by Nick Minich and second by Mitch Bishop, the committee approved the additional funding.


RTIP is Live

Charles Bradsky discussed the new RTIP being accessible by phone or laptop, by entering the search criteria, “RTIP”. Charles informed the committee that if they are wanting to make any changes, a letting change or request additional funding, they will now make the change in RTIP and send him an email. Charles will then be able to approve the request so it can be reflected in the TIP. Beginning July 1, 2018, the TIP was listed in spreadsheet form, is only for historical reference, and the RTIP will be used to reference everything going forward. Charles encouraged the group to refer to the tutorial included in the meeting packet and is also available on NIRPC’s website at: https://rtip.nirpc.org/secure/login.asp


Other New Business

Charles Bradsky discussed the Local Quarterly Meeting schedule with the committee. Charles will send invitations for the meetings on October 24, 2018. The meetings will be held on October 31, November 2 and November 7, 2018 at the NIRPC offices.


Public Comments

There were no public comments.


Adjournment

There being no further business, the meeting adjourned at 1:45 pm. The next meeting is scheduled for November 27, 2018 at 1:00 pm.

Row ID

Des #

Sponsor

Route

Work Type

Location

Letting Date

Federal Fund Type

Year

Phase

In TIP or SPMS

Only

Risk

INDOT PM

Comments

TIP 2019

Actual Obligated 2019

TIP 2020

TIP 2021

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TAP/TE-TA

STBG

CMAQ

HSIP

TA


13

1401028

LaPorte

Chessie Trail

I

Bicycle &

Pedestrian Facilities

From Truesdell Ave NW

to East Shore Pkwy at Pine Lake Ave

5/10/2018

CMAQ

Mich City UZA

2018

1_PE


$ 14,821

1_Zero

Obligated

JK

Added March 2018

TROC


$ 14,821


$ 14,821


14

1401028

LaPorte

Chessie Trail I

Bicycle & Pedestrian Facilities

From Truesdell Ave NW to East Shore Pkwy at Pine Lake Ave

5/10/2018

CMAQ

Mich City UZA

2018

2_RW


$ 16,636

1_Zero Obligated

JK

AM April 18; Added to cover extra costs April TROC


$ 16,636


$ 16,636


15

1382219

LaPorte County

Johnson Rd

Intersection improv. With new signals

Johnson Rd Int Imp @ CR 400 North (Keiffer Rd)

3/6/2019

STBG II Mich City UZA

2019

2_RW


$ 19,056

2_Low Schedule

JK

Q3LQR- CN est

$1,100,020 ($890,000 fed) CE $150,000 ($110,000)


$ 19,056


$ 19,056


16

1601868

LaPorte County

KIP

Signs, Other

at entrance & within Kingsbury Industrial Park

4/11/2018

STBG II Mich City UZA

2018

2_RW


$ 28,528

1_Zero Obligated

JK

Added March 2018 TROC


$ 28,528


$ 28,528


17

0301165

Michigan City

Singing Sands Trail I (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 1, Porter Co to MC

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 84,729

3_Med Schedule

JK

STG 3 est- CN

$2,463,276($1,970,621

Fed); CE $343,675 ($274,940)


$ 84,729


18

PYB

Michigan City UZA


$ 41,271


$ 41,271


19

1702262

LaPorte

Sign Inventory

City-wide (all sign types)

STBG II Mich City UZA

2018

1_PE


$ 74,400

JK


$ 74,400


20

1500422

LaPorte

Sidewalks

Bicycle & Pedestrian Facilities

SRTS near Handley Elementary School.

3/6/2019

FHWA TAP

(LaPorte)

2019

3_CN


$ 194,020

3-Med Schedule

JK

Decreased $26,699 and moved to 2019 TC$242,525/

Fed$194,020/ Non- fed$48,505


$ 194,020


21

1382219

LaPorte County

Johnson Rd

Intersection improv. With new signals

Johnson Rd Int Imp @ CR 400 North (Keiffer Rd)

3/6/2019

PYB

Michigan City UZA

2019

3_CN


$ 1,000,000

2_Low Schedule

JK

Q3LQR- CN est

$1,100,020 ($890,000 fed) CE $150,000 ($110,000)


$ 1,000,000


22

1601868

LaPorte County

KIP

Signs, Other

at entrance & within Kingsbury Industrial Park

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 149,600

3-Med Schedule

JK

move to March 2019


$ 149,600


23

1172288

LaPorte

US 35 bridge

Bike/Pedestrian Enhancements

US 35 over RR north of US 2/Lincolnw ay

STBG II Mich City UZA

2019

3_CN


$ 212,000

2_Low

JK

Tied to INDOT project


$ 212,000


24

Pending

Transporte

Propane

Fuel Purchase/ Operating Expense

N/A

N/A

CMAQ

Mich City UZA

2019


$ 20,000

How much $$ ?? ($20K is a placeholder)


$ 20,000


25

1382604

LaPorte County

Lincoln Trail

Bicycle & Pedestrian Facilities

From US 421 W to Existing Lincoln Trail AND Sidewalks within Town of Westville

3/14/2018

STBG II Mich City UZA

2019

1_PE


$ 150,000

JK

Additional $142,280


$ 150,000


26

1700756

LaPorte

Sidewalks

Bike/Pedestrian Facilities

Construct Sidewalks at various locations in City of LaPorte.

9/11/2019

STBG II Mich City UZA

2020

3_CN


$ 120,000

2_Low

JK


$ 120,000


27

1700758

LaPorte

local street

Road Preventive Maintenance

At various locations in City of LaPorte.

9/25/2019

STBG II Mich City UZA

2020

3_CN


$ 260,000

2_Low

JK


$ 260,000


28

Pending

LaPorte

Planning Project

Asset Management Inventory Plan

STBG II Mich City UZA

2019

7_PL


$ 74,400

2_Low

JK


$ 74,400


29

Pending

Michigan City

Planning Project

Asset Management Inventory Plan

STBG II Mich City UZA

2019

7_PL


$ 73,100

2_Low

JK


$ 73,100


30

1601922

LaCrosse

Sidewalks

Bike/Pedestrian Facilities

Construct Sidewalks at various locations in City of LaCrosse.

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 100,000

2_Low

JE

Increase Award

$20,000 TC$125,000/

Fed$100,000/ Non- Fed$25 000


$ 100,000


31

1801831

LaPorte County

Lincoln Trail Extension

Bike/Pedestrian Facilities

US 421/SR 2 to South entrance to PNW

5/5/2022

STBG II Mich City UZA

2019

1_PE

2_Low

JK


$ 304,000

$ 304,000

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Row ID

Row ID

Des # Sponsor Route Work Type


Location Letting


Federal


Year Phase In TIP or SPMS Risk INDOT


Comments


TIP 2019


Actual


TIP 2020 TIP 2021

Date

Fund Type

Only PM

Obligated 2019


STBG CMAQ HSIP TA STBG CMAQ HSIP TAP/TE-TA STBG CMAQ HSIP TA


1700757


LaPorte Sidewalks Bike/Pedestrian Construct Sidewalks at 7/11/2019

STBG II Mich 2020 3_CN $


120,000


2_Low JK


$ 16,888

32 Facilities


33

various locations in City of LaPorte.

City UZA


$ 103,112


$ 103,112

1802785 Michigan

Singing

Bike/Pedestrian

Michigan City - Singing 12/11/2019 STBG II Mich 2020 3_CN

3_Med

JK Possibility Discuss at

City


34

Sands Trail I - Facilities Amtrak

Crossing(M C)

Sands Lighthouse Trail Phase 1, Porter Co to MC

City UZA


$ 960,000

Schedule

11/27/18 TROC


$ 960,000

1700759 LaPorte local street Road Preventive At various locations in 7/11/2019 STBG II Mich 2020 3_CN 2_Low JK

Maintenance

35

1601867 LaPorte Chessie Trail Bicycle &

City of LaPorte.


from Pine Lake Ave

City UZA $


2/8/2021 STBG II Mich 2020 2_RW

100,000


2_Low JK

$ 100,000

II Pedestrian

Facilities

Entrance to Newporte Landing SW to J Street at 1st St.

City UZA


$ 160,000


$ 160,000


36

1592335 LaPorte


Marquette Bicycle &


Along US 12 from IN/MI 12/11/2019 STBG II Mich 2020 3_CN


4_High


JK Q3LQR- CN est

County


37

/Singing Sands Trail (LPCO)

Pedestrian Facilities

State Line to Meer Rd

City UZA


$ 765,398

Schedule

$956,749 ($765,398

fed); CE $0 ?? CN funding amount?


$ 765,398

1500324 Michigan

Singing

Bike/Pedestrian

Michigan City - Singing 7/10/2019 STBG II Mich 2020 3_CN

2_Low JK Q3LQR- CN est

City


38

Sands Trail 2 Facilities (MC)

Sands Lighthouse Trail Phase 2, US 12 to Liberty Trail

City UZA


$ 1,492,439

$1,500,000 ($1,200,000 fed); CE $187,500

($150,000 Fed) letting date?


$ 1,492,439

1601869 Michigan

Singing

Bike/Pedestrian

Michigan City - Singing 7/1/2020 STBG II Mich 2020 1_PE

3_Med JK

City

Sands Trail 3 Facilities (MC)

Sands Lighthouse Trail Phase 3, Liberty Trail to Meer Rd

City UZA


$ 74,553


$ 74,553


39

1801831 LaPorte


Lincoln Trail Bike/Pedestrian


US 421/SR 2 to South


5/5/2022 STBG II Mich 2019 2_RW


2_Low JK

County


40

Extension

Facilities

entrance to PNW

City UZA


$ 280,000


$ 280,000

Pending MC Transporte

N/A New Buses Purchase 2 buses for

replacement

CMAQ

Mich City UZA

2020


$ 300,000

Possibility Discuss at 11/27/18 TROC


$ 300,000


41

1700760 LaPorte local street Road Preventive At various locations in 1/13/2021 STBG II Mich 2021 3_CN


2_Low JK

Maintenance

42

1601867 LaPorte Chessie Trail Bicycle &

City of LaPorte.


from Pine Lake Ave

City UZA $


2/8/2021 STBG II Mich 2021 3_CN

200,000


2_Low JK

$ 200,000

II Pedestrian

Facilities

Entrance to Newporte Landing SW to J Street at 1st St.

City UZA


$ 960,000


$ 960,000


43

1601869 Michigan


Singing


Bike/Pedestrian


Michigan City - Singing 7/8/2020


STBG II Mich 2021 3_CN


3_Med


JK CN est $1,014,761 CE

City

44


45

Sands Trail 3 Facilities (MC)

Sands Lighthouse Trail Phase 3, Liberty Trail to Meer Rd

City UZA

$


2021 4_CE

811,809

$121,771

$ 811,809


$ -

1801831 LaPorte

Lincoln Trail Bike/Pedestrian

US 421/SR 2 to South

5/5/2022 STBG II Mich 2022 3_CN

2_Low JK


46

Change Orders

County

Extension

Facilities

entrance to PNW

City UZA

$ 1,460,000

Des # Sponsor Route Work Type Location Letting

Date

Federal Fund Type

Year CO # CO amount Approval date Comments Amount for NIRPC

Approval date Comments Approval date Comments


1400774 LaPorte


Sidewalks Bicycle &


ADA Sidewalks in Union 3/14/2018 TAP II Mich

County

Pedestrian Facilities

Mills, Hanna, & Rolling Prairie

City UZA


2019 1,2 $


9,575.18


8/28/2018 approved by TROC


1382604 LaPorte County


Lincoln Trail Bicycle &

Pedestrian Facilities


From US 421 W to Existing Lincoln Trail AND Sidewalks within Town of Westville


3/14/2018 CMAQ

Mich City

UZA 2019 1,2,3 $


6,352.00


8/28/2018 approved by

TROC



Estimated obligations

$ 2,691,084

$ 351,457

$ -

$ 194,020

$ 2,992,390

$ -

$ -

$ -

$ 1,771,809

$ -

$ -

$ 1,160,000

Change orders


Estimated and actual obligations

$ 15,927


$ 2,691,084


$ 351,457


$ -


$ 194,020


$ 2,992,390


$ -


$ -


$ -


$ 1,771,809


$ -


$ -


$ 1,160,000

Obligation authority per funding source per fiscal year

$ 1,142,937

$ 614,152

$ 324,982

$ 95,830

2019

$ 1,142,937

$ 614,152

$ 324,982

$ 95,830

$ 1,142,937

$ 614,152

$ 324,982

$ 95,830

2018-2021 fiscal

Carryover

Section 164 Penalty (included in with HSIP funds)

$

FY 19 = $ 72,192

33,786 $

14,268 $

7,425 $

2,263


$ 72,192


$ 72,192

constraint analysis

Bonus Funds from INDOT (FY 20 -1700757) $103,112


$ 103,112

Prior year obligation authority balance

Note3

$ 1,041,271

Total obligation authority

$ 2,217,994.43 $ 628,420.00 $ 332,407.00 $

98,093.00

$ 1,246,049.00 $ 614,152.00 $ 397,174.00 $

95,830.00 $ 1,142,937.00 $ 614,152.00 $ 397,174.00 $

95,830.00

Balance (Obligation authority less estimated and actual obligations)

$ (473,089.57) $ 276,963.00 $ 332,407.00 $

(95,927.00) $

- $ (1,746,341.00) $ 614,152.00 $ 397,174.00 $

95,830.00 $ (628,872.00) $ 614,152.00 $ 397,174.00 $ (1,064,170.00)


Grand total obligation authority per fiscal year

$ 3,276,914.43

$ 2,353,205.00

$ 2,250,093.00

Grand total of estimated and actual obligations per fiscal year

$ 3,236,561.00

$ 2,992,390.00

$ 2,931,809.00

Total available obligation authority per fiscal year

$ 40,353

$ (639,185)

$ (681,716)


$ (274,168)

2022

TIP 2023

2024

Post-2024

Quarterly Notes / Comments

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TA

All sources

18 Q3 - Sent letter to Marcia for these funds

18 Q3 - Sent letter to Marcia for these funds

Funding increased to $19,056 on June 26,2018

County requesting an increase of $4,920 (from $30,740 fed to $35,660 fed) TC $44,575 ($35,660 fed) and move to FY 19.

18 Q3 - Agreement with NICTD (passenger & freight) almost completed. Amtrak still aways off. Confusion with language in agreements. INDOT is paying Amtrak to construct trail on their ROW; but MC will own trail. MC needs to discuss project with all parties at same time to clear confusion.

Funding increased $126,000 on June 26,2018 to cover inflation.

18 Q3 - LaPorte wishes to move letting to 3/6/2019 from 12/12/2018. No other risk. $126,750 is PYB monies. See email string on 2/23. 18 Q4 - want to rescope and expand limits without adding to budget Move letting to March 6, 2019.

18 Q3 - Month Risk; permits. Scope estimate - good. $300,000 is PYB monies. See email string on 2/23.

18 Q3 - Need funding & time for ROW, (they may get $$ locally); May need to move to Q1 FY 20.

Funding increased to $212,000 on June 26,2018. MOU finalized between LaPorte & INDOT Total costs for 'Z' items $263,641.35

Funding increased to $20,000 on June 26,2018

Funding increased to $150,000 on June 26,2018

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. Project to be combined with 1700758

18 Q4 - Verify Letting

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. Project to be combined with 1700756. Funding increased to $260,000 on June 26,2018. 18 Q4 - Verify Letting

18 Q3 - Schedule, estimate scope OK STG3 10/11/18

image

2022

TIP 2023

2024

Post-2024

Quarterly Notes / Comments

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TA

All sources

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. 18 Q4 - Verify Letting

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. 18 Q4 - Verify Letting

18 Q3 - Project just starting. 18 Q4 - still good, in infancy.

18 Q3 - Risk is high due to limited amount of coordination with AmTrak; Preliminary plans are in. More information next quarter.

*Admin Mod Mar 18* change date from FY 19 to FY 20 July 10, 2019 Letting 18 Q3 - ROW in appraisals. $1,655,792.43 is PYB monies. See email string on 6/12.

18 Q3 - Survey complete. Trail crosses Amtrak. City to begin design ASAP to get preliminary plans to Amtrak.

requested and approved at the July 2018 ztROC meeting.

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. 18 Q4 - still good, in infancy.

18 Q3 - Project just starting. 18 Q4 - still good, in infancy.

18 Q3 - Survey complete. Trail crosses Amtrak. City to begin design ASAP to get preliminary plans to Amtrak.


$ 1,460,000

Approval date

Comments

$ 1,460,000

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ 1,460,000

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ 1,142,937

$ 614,152

$ 324,982

$ 95,830

$ 1,142,937

$ 614,152

$ 324,982

$ 95,830

$ 1,142,937

$ 614,152

$ 324,982

$ 95,830

$ 2,177,901

$ 72,192

$ 72,192

$ 72,192

$ 72,192

$ 1,142,937.00

$ 614,152.00

$ 397,174.00

$ 95,830.00

$ 1,142,937.00

$ 614,152.00

$ 397,174.00

$ 95,830.00

$ 1,142,937.00

$ 614,152.00

$ 397,174.00

$ 95,830.00

$ 2,250,093.00

$ (317,063.00)

$ 614,152.00

$ 397,174.00

$ 95,830.00

$ 1,142,937.00

$ 614,152.00

$ 397,174.00

$ 95,830.00

$ 1,142,937.00

$ 614,152.00

$ 397,174.00

$ 95,830.00

$ 72,192

$ 2,250,093.00

$ 2,250,093.00

$ 2,250,093.00

$ 2,250,093.00

$ 1,460,000.00

$ -

$ -

$ -

$ 790,093

$ 2,250,093

$ 2,250,093

image