Technical Planning Committee

August 13, 2019 10:00 a.m.

Lake Michigan Room 6100 Southport Road, Portage

Annotated Agenda

6100 Southport Road

Portage, Indiana 46368

(219) 763-6060

www.nirpc.org

1. Call to Order by Chairman, Opening and Announcements

2. Pledge of Allegiance; Introductions

3. Meeting Participation Survey

   INDOT requires NIRPC to develop a questionnaire to help evaluate the success of their efforts to reach out to all members of our community. Demographic questions have been added to the sign in sheet. Participation is strictly voluntary.

4. Minutes of the May 14, 2019 meeting

ACTION REQUESTED: Approval

2.0 Public Comment on Agenda Items

This is an opportunity for comments from members of the audience. The amount of time available to speak will be limited to 3 minutes. Commenters must indicate their wish to comment on the sign in sheet.

1. Planning

2. Resolution 19-23, Designation of Critical Urban Freight Corridor (CUFC)

   Staff will present on the purpose of Critical Urban Freight corridors as well as a resolution to adopt Willowcreek Road/ Crisman Road from U.S. 20 to the Indiana Toll Road entrance ramp to be submitted as a CUFC.

   ACTION REQUESTED: Vote to recommend

3. Next Level Trails Presentation / Round 2

   The Dept. of Natural Resources has released details on the next round of NLT funding which this presentation will highlight.

   INFORMATIONAL

4. Public Participation Plan Update

   1. Public Participation Plan Update Public Comment Report

      Staff will present the public comment report on Engage NWI, the draft Public Participation Plan.

      INFORMATIONAL

   2. Resolution #19-24 Public Participation Plan Update ACTION REQUESTED: Vote to recommend

1. Programming

2. Transportation Improvement Program FY 2018-2021 (Amendment #23) and FY 2020-2024 (Amendment #1)

   1. Transportation Improvement Program FY 2018-2021 (Amendment #23) and FY 2020-2024 (Amendment #1) Public Comment Report

      Staff will present the public comment report on amendment #23 to the Transportation Improvement Program.

      INFORMATIONAL

   2. Resolution #19-22, Transportation Improvement Program FY 2018-2021 (Amendment #23) and FY 2020-2024 (Amendment #1)

      Staff will present the draft changes included in amendment #23 to the Transportation Improvement Program.

      ACTION REQUESTED: Vote to recommend

3. Transportation Improvement Program Continuous Improvement Update

Staff will update TPC on the TIP Continuous Improvement Working Group. What has been done, what is next and the makeup of the group.

INFORMATIONAL

1. Topical Committee Reports

   Various committees are invited to report out on their meetings.

2. Environmental Management Policy Committee (EMPC)

3. Ped, Pedal & Paddle Committee (3PC)

4. Transit Operators Roundtable (TOR)

5. Land Use Committee (LUC)

6. Surface Transportation Committee (STC)

7. Transportation Resource & Oversight Committee (TROC)

8. Outreach Committee

1. Reports from Planning Partners

2. Federal Highway Administration & Federal Transit Administration

3. Neighboring Regional Planning Agencies

4. INDOT – Community Crossings Update

   
   

   7.0	Other	Business, Staff Announcements and Upcoming Meetings
   	7.1	Other Business
   	7.2	Staff Announcements
   	7.3	NIRPC Meetings/Events

   • The Finance & Personnel Committee will meet on Thursday, August 15 at 8:00

     a.m. in the DUNE Room at NIRPC.

   • The NIRPC Full Commission/Executive Board will meet on Thursday, September 19 at 9 a.m. in the Lake Michigan Room at NIRPC.

   • The Transportation Resource & Oversight Committee for Lake and Porter Counties will meet on August 27 at 9 a.m. in the Lake Michigan Room at NIRPC.

   • The Transportation Resource & Oversight Committee for LaPorte County will meet on August 27 at 1 p.m. in the La Porte City Park Foundation, 250 Pine Lake Ave, in La Porte.

   • The Rail Task Force will meet on August 27 at 1:30 p.m. in the Lake Michigan Room at NIRPC

   • The Environmental Management Policy Committee members will meet on September 5 at 9:00 a.m. in the Lake Michigan Room at NIRPC for a special program.

   • The Surface Transportation Committee will meet on October 1 at 9 a.m. in the Lake Michigan Room at NIRPC.

   • The Transit Operators Roundtable will meet on October 1 at 10:30 a.m. in the Dune Room at NIRPC.

   • The Land Use Committee will meet on October 3 at 10:30 a.m. in the Dune Room at NIRPC.

   • The Ped, Pedal & Paddle Committee will meet on October 3 at 1:30 p.m. in the Lake Michigan Room at NIRPC.

8.0 Next Meeting

The next Technical Planning Committee meeting is scheduled for Tuesday, September 10, 2019 at 10 a.m. in the Lake Michigan Room at the NIRPC office.

1. Adjournment

   
   

   Requests for alternate formats, please contact Candice Eklund at NIRPC at least 48 hours prior at (219) 254-2501 or at ceklund@nirpc.org. Individuals with hearing impairments may contact us through the Indiana Relay 711 service by calling 711 or (800) 743-3333.

   
   

   The Northwestern Indiana Regional Planning Commission (NIRPC) prohibits discrimination in all its programs and activities on the basis of race, color, sex, religion, national origin, age, disability, marital status, familial status, parental status, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual's income is derived from any public assistance program.

   Technical Planning Committee

   NIRPC Lake Michigan Room, Portage, IN May 14, 2019

   Minutes

   
   

   Kevin Breitzke called the meeting to order at 10:05 a.m. with the Pledge of Allegiance and

   self-introductions. Kevin Breitzke welcomed Blossom Mabon, new Executive Director for South Lake County Community Services following the retirement of Margot Sabato. Committee members present were Kevin Breitzke, Will Farrellbegg, Diane Noll, George Topoll, Kay Nelson, Dean Button, Tyler Kent, Kelly Wenger, Blossom Mabon, Mark O’Dell, David Wright, Tom MacLennan, Beth Shrader, and Jessica Miller.

   
   

   Others present were Christopher Murphy, Dennis Cobb, Phil Gralik, Ron Wiedeman, Ismail Attallah, Jeff Huet, Claudia Taylor, Jeff Sheridan, Craig Phillips, Adam McAlpine, Duane Alverson, K-Todd Behling, Bruce Lindner, and Jerry Siska.

   
   

   Staff present were Trey Wadsworth, Kathy Luther, Mitch Barloga, Charles Bradsky, James Winters, Gabrielle Biciunas, Peter Kimball, Dominique Edwards, Scott Weber, and Mary Thorne.

   
   

   The INDOT survey was available on the table in the lobby. There were no requests for public comment.

   The minutes of the April 9 and April 16 minutes were approved on a motion by Will Farrellbegg and a second by Blossom Mabon.

   
   

   Scott Weber no public comments were received during the 30-day period from April 1 to April 30 on the Air Quality Conformity Determination for the NWI 2050 Plan and the 2020-2024 Transportation Improvement Program. NIRPC is federally required to demonstrate air quality conformity for any newly adopted metropolitan transportation plans and transportation improvement programs and for any amendments to the MTPs or TIPs that include regionally significant, non-exempt projects for ozone. Interagency consultation was conducted with NIRPC, INDOT, IDEM, FHWA, FTA and the EPA. The air quality conformity determination process completed for the NWI 2050 Plan and the 2020-2024 TIP demonstrates that these planning documents meet the Clean Air Act and Transportation Conformity Rule requirements for the applicable National Ambient Air Quality Standards (NAAQS). On a motion by Dean Button and a second by Will Farrellbegg, the Technical Planning Committee voted to recommend Resolution 19-18, the Air Quality Conformity Determination for the NWI 2050 Plan and the 2020-2024 Transportation Improvement Program to the NIRPC Commission for approval.

   
   

   Dominique Edwards gave a brief overview of the comments received during the 30 day period from April 1 to April 30 on the NWI 2050 Plan. The Plan was revised based on the comments received. The members were provided with an Executive Summary of the Plan. Mitch Barloga briefly overviewed all of the stages of the 2050 planning process over the last year. The NWI 2050 Plan and Storybook are on NIRPC’s website. On a motion by Will Farrellbegg and a second

   by George Topoll, the Technical Planning Committee voted to recommend Resolution 19-19, the

   NWI 2050 Plan to the NIRPC Commission for approval.

   
   

   James Winters presented Resolution 19-21, in support of application submissions by the transit operators to the Volkswagen Mitigan Trust. If awarded, funding from the Trust would allow all operators to fund more non-diesel vehicle and capital purchases. David Wright added that the request by GPTC and East Chicago Transit would impact the other operators by leaving more money on the table. Kay Nelson said she would abstain from voting as she is on the VW Trust Board. On a motion by George Topoll and a second by Kelly Wenger, the Technical Planning Committee voted to recommend Resolution 19-21, supporting applications to the Volkswagen Mitigation Trust to the NIRPC Commission for approval.

   
   

   Mitch Barloga announced that $25 million was available in the first round of the Next Level Trail program. 17 of 84 applications for 42 miles of trails in 17 counties were funded. Three NIRPC projects received awards:

   
   

   • Schererville Pennsy Greenway: $2.9 million

   • Burns Harbor Marquette Greenway: $1.7 million

   • Hebron Veterans Memorial Trail: $303,000

The next round is scheduled for July or August. Communities should work with NIRPC on their applications before submission to DNR. Contact Mitch for more information.

Charles Bradsky overviewed the three comments received during the 30-day period from April 1 to April 30 on the 2020-2024 Transportation Improvement Program. Two were from residents on public transportation and pedestrian signals. One resident was directed to NIRPC’s website for the Coordinated Transit Plan and the other commenter’s email was forward to INDOT and the Town of Merrillville. A comment was received from Dean Button about the NOFA process and several projects selected. These were discussed at the April 16 TPC meeting regarding increased funding received from INDOT. While his comments were significant, there was no need to modify the Plan. The process will be revisited and revised for a future NOFA so as not to hold up our application to INDOT. Kevin Breitzke expressed appreciation for Mr. Button’s comments and said we will proceed with “lessons learned” and improve the process in the next NOFA. Mr. Button said we need to be careful about how we funded legacy projects. The Executive Summary of the TIP was available. The TIP and r-TIP are on the website. The new projects will be added to the RTIP after the Commission meeting on Thursday. On a motion by Dean Button and a second by George Topoll, the Technical Planning Committee voted to recommend Resolution 19-20, the 2020-2024 Transportation Improvement the NIRPC Commission for approval.

• Kathy Luther said two workshops on wetlands were held in lieu of the meeting this month.

• Mitch Barloga said the Legacy Foundation is sponsoring a Lake County Art on Trails Program. A flyer was available and an email was sent. NIRPC received an award for the Greenways+Blueways Plan from the Indiana APA.

• James Winters said the transit operators discussed 2019 grant funding. We just finished the split with the RTA and it looks good. Emails will go out this week.

• Scott Weber said the Surface Transportation Committee will meet on June 4 at 9 a.m. at NIRPC.

• Charles Bradsky said the Transportation Resource & Oversight Committee will meet on May 28.

• Dominique Edwards said the Outreach Committee worked on a draft of the Public Participation Plan.

• Jessica Miller announced information on the Community Crossings Matching Grant Program. Training will be held on June 26. A flyer was provided.

• Information on upcoming meetings was provided on the agenda.

The next meeting of the Technical Planning Committee will be held on August 13, 2019, at 10

1. at NIRPC.

   
   

   Hearing no other business, Kevin Breitzke adjourned the meeting at 11:15 a.m.

   
   

   

   6100 Southport Road‌

   Portage, Indiana 46368

   (219) 763-6060

   www.nirpc.org

   
   

   RESOLUTION 19-23

   A RESOLUTION OF THE NORTHWESTERN INDIANA REGIONAL PLANNING COMMISSION DESIGNATING WILLOWCREEK ROAD/CRISMAN ROAD AS A CRITICAL URBAN FREIGHT CORRIDOR FROM U.S. HIGHWAY 20 TO THE ENTRANCE RAMP OF THE INDIANA TOLL ROAD.

   August 15, 2019

   WHEREAS, Northwest Indiana’s citizens require a safe, efficient, resource-conserving regional transportation system that maintains and enhances regional mobility of people and freight and contributes to improving the quality of life and economic wellbeing in Northwest Indiana; and

   
   

   WHEREAS, the Northwestern Indiana Regional Planning Commission, hereafter referred to as “the Commission”, being designated the Metropolitan Planning (MPO) for the Lake, Porter, and LaPorte County area, has established a regional, comprehensive, cooperative, and continuing (3-

   C) transportation plan, and a transportation improvement program to facilitate federal funding for communities, counties, and transit operators, and to provide technical assistance and expertise to regional transportation interests; and

   
   

   WHEREAS, the Commission performs the above activities to satisfy requirements of the Fixing America’s Surface Transportation (FAST) Act of 2015 (PL 114-94), applicable portions of all prior federal transportation program authorizing legislation, as well as other federal, state, and local laws mandating or authorizing transportation planning activities; and

   
   

   WHEREAS, the FAST Act of 2015 authorizes MPOs over 500,000 persons to designate Critical Urban Freight Corridors, a pre-requisite to be eligible for freight funding under the National Highway Freight Program; and

   
   

   WHEREAS, the FAST Act of 2015 specifically authorizes only 97.13 miles for Critical Urban Freight Corridors across the State of Indiana;

   
   

   WHEREAS, Northwestern Indiana’s proportional share of urban roadway allows for 16.38 of the 97.13 miles to be designated by NIRPC;

   
   

   WHEREAS, Willowcreek Road/Crisman Road in the City of Portage: connects an intermodal facility to the PHFS and the Interstate System, is located within a corridor of a route on the Primary Highway Freight System (PHFS) and provides an alternative highway option important to goods movement, and is important to the movement of freight within the region, as determined by the MPO or the State; and

   
   

   WHEREAS, the Technical Planning Committee has recommended that Willowcreek Road/Crisman Road from U.S. Highway 20 to the entrance ramp of the Indiana Toll Road be designated as a Critical Urban Freight Corridor.

   
   

   NOW, THEREFORE, BE IT RESOLVED that the Northwestern Indiana Regional Planning Commission hereby designates Willowcreek Road/Crisman Road from U.S. Highway 20 to the entrance ramp of the Indiana Toll Road.

   Duly adopted by the Northwestern Indiana Regional Planning Commission this fifteenth day of August, 2019.

   
   

   

   
   

   
   

   ATTEST:

   Diane Noll Chairperson

   
   

   

   George Topoll Secretary

   

   7/29/2019 Northwestern Indiana Regional Planning Commission Mail - Critical Urban Freight Corridors Consultation with INDOT

   
   

   Trey Wadsworth <twadsworth@nirpc.org>

   
   

   

   Critical Urban Freight Corridors Consultation with INDOT

   
   

   

   Trey Wadsworth <twadsworth@nirpc.org> Tue, Jun 18, 2019 at 8:18 AM To: "Belch, Stephanie" <SBelch@indot.in.gov>

   Cc: Peter Kimball <pkimball@nirpc.org>, Ty Warner <twarner@nirpc.org> Stephanie -

   NIRPC would like to start the consultation process required before designating Critical Urban Freight Corridors within our urbanized area. Designating these routes is strategy in the NWI 2050 Plan and a task within the 2020 UPWP. As an MPO with 500,000 people or more, we have the ability to designate such corridors under the FAST Act, but we required to consult with INDOT before asking FHWA to accept our designations. This emails serves as the kick-off to that consultation. We will be taking the following steps to designate corridors within our region:

   
   

   1. Calculate the share of "urban" center line miles within Northwestern Indiana, less the Interstates, which are already on the Primary Freight Network. Since Indiana is limited to 97.13 urban center line miles, we understand we can only designate some of those miles. We have calculated our share of urban center line miles to: 16.5. We will designate no more than 16.5 miles of Critical Urban Freight Corridors within our region.

   2. Form a working group of interested parties, such as the Port of Indiana, the Gary Int'l Airport (cargo focused), local economic development corporations, local ERCs, United Bridge Partners, industry folks, and of course we would like to invite INDOT. Please let us know who you think would be appropriate to serve on a working group. This working group will also work on the Congestion Management Plan/Process update due this year as well. The working group will decide upon factors above and beyond federal requirements to prioritize our limited mileage.

   3. Collaboratively identify routes to designate throughout the region and seek Commission approval at their November meeting. Then transmit designations through the template provided by FHWA. However, since designations do not need to be completed all at once, and/or are not permanently fixed once designated, we will be seeking approval for a single corridor at the August Commission meeting: Willowcreek/Crisman Road from I-90 to Rt 20.

   4. Work with working group to identify Critical Rural Freight Corridors to recommend to INDOT, as INDOT has the authority to designate such corridors, but is required to consult with MPOs. This will be completed by spring of 2020.

Please let Peter know if you have any questions, he is our point person on this task. Best,

T R E Y J O S E P H W A D S W O R T H | D I R E C T O R O F T R A N S P O R T A T I O N N O R T H W E S T E R N I N D I A N A R E G I O N A L P L A N N I N G C O M M I S S I O N

( 2 1 9 ) 7 6 3 - 6 0 6 0 | W W W . N I R P C . O R G

https://mail.google.com/mail/u/0?ik=17d883ad86&view=pt&search=all&permmsgid=msg-a%3Ar-723668878996436258&simpl=msg-a%3Ar-72366887… 1/1

August 15, 2019

Mayela Sosa, Indiana Division Administrator Federal Highway Administration

575 N. Pennsylvania Street Indianapolis, IN 46204

Dear Division Administrator Sosa:

6100 Southport Road

Portage, Indiana 46368

(219) 763-6060

www.nirpc.org

As required by 23 U.S.C 167(g), and other pertinent Federal regulations, the following table identifies critical freight corridors designated by the Northwestern Indiana Regional Planning Commission on August 15, 2019, in accordance with the current FHWA guidance covering the designation and certification requirements.

CRITICAL URBAN FREIGHT CORRIDOR CERTIFICATE

I hereby certify that the public roads listed in the table below meet the requirements of 23 U.S.C. 167(f) as designated CUFC routes and connectors.

I further certify that the applicable consultation requirements under 23 U.S.C. 167(f)(1) or (2) have been satisfied,

I further certify that the length in centerline mileage is accurate and does not exceed the maximum mileage limit, that the designated freight corridor have been coordinated with the appropriate stakeholder groups, and (as of December 4, 2017) that the freight corridors have been, or will be incorporated into the State Freight Plan prior to FHWA authorizing the use of Federal funds.

Dated on this the 15th day of August, 2019

,

Chair of the Northwestern Indiana Regional Planning Commission

Public Comment Report

Engage NWI | June 21, 2019

6100 Southport Road

Portage, Indiana 46368

(219) 763-6060

www.nirpc.org

The draft of Engage NWI, the Public Participation Plan was released for a 30-day public comment period beginning June 21, 2019. A draft of the document was made available at www.nirpc.org and emailed to stakeholders.

The comments and responses to the draft are listed below. An update will also be provided at the NIRPC Commission meeting on August 15, 2019.

Engage NWI Plan Draft Comments & Responses

6100 Southport Road

Portage, Indiana 46368

(219) 763-6060

www.nirpc.org

RESOLUTION 19-24

A RESOLUTION OF THE NORTHWESTERN INDIANA REGIONAL PLANNING COMMISSION TO ADOPT THE ENGAGE NWI PUBLIC PARTICIATION PLAN.

August 15, 2019

WHEREAS, Northwest Indiana’s citizens require a safe, efficient, resource-conserving regional transportation system that maintains and enhances regional mobility of people and freight and contributes to improving the quality of life and economic wellbeing in Northwest Indiana; and

WHEREAS, the Northwestern Indiana Regional Planning Commission, hereafter referred to as “the Commission”, being designated the Metropolitan Planning (MPO) for the Lake, Porter, and LaPorte County area, has established a regional, comprehensive, cooperative, and continuing

(3-C) transportation plan, and a transportation improvement program to facilitate federal funding for communities, counties, and transit operators, and to provide technical assistance and expertise to regional transportation interests; and

WHEREAS, the Commission performs the above activities to satisfy requirements of the Fixing America’s Surface Transportation (FAST) Act of 2015 (PL 114-94), applicable portions of all prior federal transportation program authorizing legislation, as well as other federal, state, and local laws mandating or authorizing transportation planning activities, including the adoption and utilization of a Public Participation Plan compliant with 23 CFR 450.316; and

WHEREAS, the Engage NWI Public Participation Plan was developed with input from the Outreach Committee, a FHWA Peer Exchange of like MPOs, four public meetings, and a 45-day public comment period.

NOW, THEREFORE, BE IT RESOLVED that the Northwestern Indiana Regional Planning Commission hereby adopts the Engage NWI Public Participation Plan.

Duly adopted by the Northwestern Indiana Regional Planning Commission this fifteenth day of August, 2019.

ATTEST:

Diane Noll Chairperson

George Topoll Secretary

Engage NWI

Northwestern Indiana Regional Planning Commission’s Public Participation Plan

This page intentionally left blank.

About Engage NWI

Engage NWI is the federally required “Public Participation Plan” that enables Northwestern Indiana Regional Planning Commission (NIRPC) staff to ensure that it is meeting all federal requirements for public participation, but more importantly, a guide that enables the public to engage with regional planning.

Engage NWI promotes a meaningful exchange of ideas, identification of regional issues and solutions, as well as advancing initiatives to achieve the vision for Northwestern Indiana (NWI).

The Northwestern Indiana Regional Planning Commission (NIRPC), as the Metropolitan Planning Organization (MPO) and Council of Governments (COG) for NWI, has the responsibility to conduct economic development, environmental, and transportation planning for Lake, LaPorte and Porter Counties. Engage NWI is required of a Metropolitan Planning Organization (MPO) by the United States Department of Transportation (USDOT) to fulfill the regulations governing public participation (23 CFR 450.316).

Engage NWI is laid out in a question and answer format to assist NWI’s general public and stakeholders, and NIRPC’s regional planners to understand:

► How the general public and stakeholders can most effectively connect with regional planning – Page 3

► What is regional planning? Page 4-5

► When/where is the public engaged in regional planning? Page 6

► Why is public participation important to regional planning? Page 7-8

► Who is and should be involved in public participation? Page 8-10

► How is public participation conducted? Page 11-13

► The technical requirements of public participation Page 14-16

How to follow regional planning activities and find participation opportunities:

How to follow regional planning activities and find participation opportunities:

► Website: nirpc.org

► Sign-up for emails and newsletters here

► Follow our calendar for events and meetings

► Find NIRPC’s latest plans and updates

► YouTube: youtube.com/user/NIRPCPlanning

► For livestreamed Commission and Committee meetings if you cannot or do not want to attend in-person

► Facebook: facebook.com/nirpcmpo

► Like NIRPC’s Facebook page to follow planning activities and learn about engagement opportunities.

► Twitter: twitter.com/NIRPC

► Follow NIRPC’s Twitter feed to hear the latest news and learn about engagement opportunities.

► Instagram: instagram.com/regionMPO

► Follow NIRPC’s Instagram page to see what is going on in the region and learn about NIRPC’s work.

► LinkedIn: linkedin.com/company/nirpc

► Connect with NIRPC’s LinkedIn page to learn about NIRPC’s work and other planning partners.

► RTIP: https://rtip.nirpc.org/

► The Regional Transportation Improvement Program is NIRPC’s online database of funded transportation investments throughout the region. Amendments are posted on RTIP when available for public comment.

► Direct mail:

To be added to our direct mail list, please send a request for newsletters: Public Participation Planner

6100 Southport Road

Portage, IN 46368

What is regional planning?

Regional planning in NWI is conducted by NIRPC regional planners. NIRPC is charged in state law to focus on economic development, the environment, and transportation planning. NIRPC provides a regional forum to discuss issues, opportunities, problems, challenges, and concerns of member communities, the general public, and stakeholders. Regional planners work planning initiatives each year that will hopefully advance NWI towards achieving the visions laid out in the adopted long-range plan of the Commission, the NWI 2050 Plan.

It is important to note that while regional planners may provide guidance on best practices, policy, zoning, transportation investments, economic development, or the environment, they do not make or enforce local ordinances or policies, as NIRPC is not charged with this mandate, nor given authority to do so, in state or federal law. In order to affect change locally, participation efforts must be geared by the general public and stakeholders towards local, state or federal government. Regional planners may not lobby under federal law, rather may only educate or guide elected officials.

For regional transportation planning, NIRPC must follow the federally required “3C" transportation planning process. The “3C” transportation planning process requires cooperation among all levels of government, comprehensive consideration of many planning factors, and be a continuously evaluated planning process. Planning is carried out following contemporary federal transportation

planning requirements of the Fixing American’s Surface Transportation Act (FAST Act), the Americans with Disabilities (ADA) Act, Section 504 of the Rehabilitation Act, Environmental Justice Executive Order 12898, Persons with Limited English Proficiency Executive Order 13166, the Clean Air Act, Title VI of the Civil Rights Act, and their predecessor acts. Engage NWI reflects all such requirements, especially those of 23 CFR 450.316, the regulation that governs public participation.

Regional planners at NIRPC are responsible for the following:

Regional planners at NIRPC are responsible for the following:

Economic development, environmental, and transportation planning

Technical assistance on planning best practices, and governance

Providing a forum for regional issues identification and problem solving

Facilitation of the prioritization of transportation investments for NWI

Public participation and transit

Public participation and transit

Transit is an important travel option for many residents in the region, and many instances the only travel option for some residents. Transit in NWI consistently is rated by the public as a primary concern for our regional transportation system. The NWI 2050 Plan and the 2018 Coordinated Transit Plan demonstrate those issues and concerns.

The Federal Transit Administration allows a transit operator to rely on the MPO’s Public Participation Plan for the Transportation Improvement Program.

Therefore, public participation conducted by regional planners must consider all of the requirements for a transit operator’s “Program of Projects” to be considered compliant. Projects need to be published in sufficient detail, as well as those affected by the “Program of Projects” must be provided an opportunity to examine the proposed program and submit comments. Transit Operators therefore must assist NIRPC with public participation efforts, including advertising and inviting the public to engagement opportunities.

engaged in regional planning?

engaged in regional planning?

There are three core MPO planning documents that all other regional planning activities are derived:

► Long-Range Plan (LRP) – The LRP sets the vision for NWI and focuses on economic development, the environment, and transportation. The LRP is updated every four years and is amended from time to time. The development of the MTP takes approximately one to two years and engagement opportunities are provided throughout its development to shape the vision, goals, and priorities of the Plan.

► Transportation Improvement Program (TIP) – The TIP is updated every two years and amended four times per year. The TIP includes transportation investments for the next five years made by communities, transit operators, and the Indiana Department of Transportation. The development of the TIP involves all the towns, cities, counties, and transit operators of NWI and must be consistent with the NWI 2050 Plan. Direct engagement with municipalities and transit operators is the most effective way for the public to influence the projects each applicant submits to NIRPC for funding.

► Unified Planning Work Program (UPWP) – The UPWP is updated every two years and amended in between generally once. The UPWP contains all the planning activities required by the Federal Highway and Transit Administrations in addition to planning activities identified by the NWI 2050 Plan. The planning tasks are conducted by the regional planners at NIRPC. Each UPWP task includes a public participation goal appropriate for the task: Inform, Consult, Involve, or Collaborate. See page 15 for details on goals.

Understanding the core planning activities of NIRPC will help to connect interested individuals on when and where to engage in regional planning.

Engage NWI emphasizes that for effective regional planning, engagement must occur where people are, and early in the process. Input will be solicited from the general public and stakeholders when active engagement methods are utilized (described on Page 16), close to where the general public are already gathering and while plans are in development so that input can shape the outcome which is deliberated at the Commission. Every attempt will be made to hold active engagement activities throughout the region, balanced where transit is available and for the rest of the region, through a variety of creative means while plans are in development. The Commission will determine where and when to hold its meetings and those of its advisory and business committees.

critical to regional planning?

critical to regional planning?

Engage NWI stresses the need for the general public and stakeholders to engage in regional planning to identify regional challenges, problems, and opportunities. Regional planners need to listen to voices of the general public and stakeholders to gain a diversity of input – especially from those traditionally underrepresented in planning processes – and hear potential solutions or to shape planning processes and achieve desired outcomes. The map on Page 9 represents the emphasized places in NWI that regional planners must connect with. These places include higher than regionally average areas of minorities, low-income individuals, limited-English proficiency individuals, zero-car households, veterans, individuals over sixty-five years of age, and individuals with disabilities. Regional planners need input early in the process so that final plans can reflect a balance of priorities and interests heard from all over the NWI.

Engage NWI stresses the importance that additional effort be made to invite individuals that reside in such areas to participate in regional planning efforts to give voice to communities who have traditionally been under-represented.

Traditionally Underrepresented Populations

Traditionally Underrepresented Populations

Strategies to engage with emphasized places in NWI

Strategies to engage with emphasized places in NWI

► One-on-Ones – regional planners will make face-to-face contact with community-based organizations, neighborhood leaders, faith-based organizations, elected officials, and other important stakeholders that can connect regional planners to residents and businesses that have been underrepresented in regional planning activities. Such interactions are called “Out and Abouts” in Engage NWI and are described on Page 13.

► Targeted formal engagement – regional planners must ensure that some of the formal meetings or “Pop-Up Events,” described on Page 13, are held in these emphasized places to make participation convenient, especially if community residents rely on limited public transit.

Who is and should be involved in public participation?

Engage NWI focuses upon “regional planners,” “the general public,” and “stakeholders” as three critical groups involved in public engagement. Each plays a unique and important role in the planning process. Regional planners at NIRPC seek to undertake various planning initiatives that need to be shaped by public input. The general public includes individuals and businesses that represent themselves in the planning process, while stakeholders represent “grouped” interests, needs, or desires in the outcome of a planning process. The perspectives, experience, and expertise from the general public, or stakeholders, is not only welcomed, but necessary in the planning process.

Shaped by their personal experiences, regional planners do not know and cannot see every detail of every issue in every community. Therefore, Engage NWI stresses the need for regional planners to listen to the general public and stakeholders as a duty, but also for the general public and stakeholders to share their perspectives, experiences, and expertise as regional citizens.

For Engage NWI to be effective: NIRPC, as the regional planners, will inform the general public and stakeholders of every opportunity to participate through the channels described on Page 3; however, the general public and stakeholders have the freedom to take advantage of the opportunity to play their part and actively engage in shaping their region.

General public

The general public is made up of individuals who choose to participate in the planning process. Their perspectives and experiences help shape the priorities of planning initiatives.

Regional planners

Regional planners include NIRPC staff, Commissioners, and NIRPC Committee members.

Regional planners are in the “middle” since they must listen and hear the general public and stakeholders, but are also entrusted to find a balance between the priorities heard from all who participated, while also meeting any required planning objectives.

Stakeholders

Stakeholders represent many individuals as a group for one or many shared interests. Stakeholders play a vital role since they often speak for many individuals at once. Stakeholders may include advocacy organizations, community-based organizations, partners, and federal, state, and municipal governments.

About the regional planners - NIRPC

About the regional planners - NIRPC

Regional planning and coordination came to Northwestern Indiana in 1965 when enabling legislation was passed by the Indiana General Assembly and signed into law by the Governor. The first state law called for a transportation planning commission, which was inspired by the 1962 Federal Highway Act. The state law has since been amended to create what is known today as the Northwestern Indiana Regional Planning Commission, a three-county council of governments. In 2007, NIRPC’s Executive Board membership expanded, and weighted voting added.

NIRPC’s governing body is the Commission composed of 53 county, municipal, and some township elected officials and a Gubernatorial appointment. The Commission membership is established in state statute and is required to meet in full at least four times per year and at a minimum statutorily responsible for the hiring of the Executive Director, adopting bylaws, electing officers, and annual budget appropriations. A smaller Executive Board is annually elected by and from the full Commission membership and takes on the routine business of NIRPC. The Commission has established several committees to make advice and assist in conducting its business along with lower topical committees focused on specific

interests. Please check NIRPC.org for updates on the committee structure and membership.

Committees

Committees

All Commission and committee business related to transportation planning and investment decision-making must adhere to Engage NWI. Planning for economic development and the environment may adhere to Engage NWI or the specific requirements of grants funding those activities in question. Noticing for Commission and Committee meetings will follow Indiana Open Door Law.

Committees

Committees

Last revised February 2018 / Any future changes to committee structure made by the Commission will be reflected in Engage NWI as a technical amendment.

How is public participation

How is public participation

conducted?

conducted?

Engage NWI lays out on Page 12 the engagement goals, the promise made by Engage NWI associated with that goal, engagement methods associated with each goal, and the when the goal will be chosen for each planning task. Then all the technical requirements of Engage NWI are laid out (Page 14-16). Input from the general public and stakeholders early in the process is critical to shaping the final outcomes of each plan. With a diversity of perspectives in a region as large as NWI, it will be up to regional planners to find a balance between competing priorities and interests for the region. Before plan adoption by the Commission, the plan will be put out for a formal comment period, if required.

Techniques to invite participation

Techniques to invite participation

Engage NWI outlines methods to ensure regional planning is conducting with participation always at mind from the beginning of planning processes. Each planning task undertaken will identify a participation goal appropriate for that task (Page 12) and then planners will employ the methods that goal requires. It is expected that most tasks will be on the more participatory end of the spectrum.

However, no matter which type of participation goal that is required, participation will be possible in formats that are inclusive. All meeting locations will be compliant with the ADA and requests for reasonable accommodations taken upon request within 72 hours of a formal meeting to ensure participation those who may need alternate formats of materials – including language translation, foreign, American Sign Language, or braille.

Adapted from the International Association of Public Participation (IAP2) Public Participation Spectrum

Does the task

Active participation methods

require? Inform Consult Involve Collaborate

Engage NWI goal: Provide public with

objective information and assist their understanding of regional challenges, options, opportunities, or solutions.

Obtain feedback on regional planning tasks, analyses, or prior to policy making.

Work directly with public and stakeholders throughout planning process to ensure concerns and ideas are consistently understood and considered.

Partner with the public and stakeholders in every aspect of the planning process from project scoping through adoption of plans or policies.

Engage NWI

promise

Keep general public and stakeholders informed.

Keep public informed, listen and acknowledge concerns and ideas, and provide public with report on how input shaped outcomes.

Work with public and stakeholders to ensure goals and ideas are directly reflected in planning work as much as possible and report on how input shaped outcomes.

Work with public and stakeholders to inform planning work from start at project scoping to understand issues, generate solutions, and incorporate feedback to shape outcomes.

Involvement methods / tools may include:

Website, social media, newsletters, multi-language publications, press releases, mailings, live streaming, white papers, or fact sheets.

Activities listed in “Inform” plus surveys, comment forms, webinars, or formal meetings

Activities listed in “Consult” plus focus groups, targeted outreach to meet people where they are such as “Out and Abouts,” or “Pop-up Events”

Activities listed in “Involve” plus task forces, charrettes, keypad polling, and working groups

When goal will be selected:

The “Inform” level of participation will be used for technical documents, but the methods will be used frequently to communicate regularly with the public

The “Consult” level of participation will be used less frequently, but the methods will be used when needed

The “Involve” method will be used frequently and the methods as well

The “Collaborate” method will be used frequently with major planning processes

Examples of active engagement

Examples of active engagement

Some types of active and in-person engagement will be conducted by employing the following:

► “Out and Abouts” – regional planners meeting face-to-face to invite interest in planning activities, events or to solicit direct feedback

► “Pop-up Events” – regional planners sharing information / asking for feedback at other organization’s events

► Formal meetings – advertised open houses or public hearings – timely notice per Engage NWI for all public meetings listed in the table to the right will be two weeks prior to the meeting.

► Task force / working groups – invited and targeted participation of subject matter experts at the discretion of the NIRPC Executive Director

Effectiveness of methods and evaluation

From time to time the strategies and methods contained within Engage NWI will be reviewed for their effectiveness. The principal measure for effectiveness of Engage NWI will be:

► The frequency in which planning activities are conducted with the “Involve” or “Collaborate” goal of active participation methods described on Page 12

• should be at least 50% of activities; and

  ► How aggressively regional planners have made attempts to invite participation from the general public and stakeholders throughout the planning process. Opportunities include advertising, ”Out and Abouts,” ”Pop-Up Events,” social media or newsletter content, etc.

  A summary of public participation efforts by regional planners will be published in the ”Performance Report” recommended in the NWI 2050 Plan.

  Technical aspects of public

  participation:

  participation:

  

  

  

  

  

  

  Technical aspects of public

  
  

  Public comment periods and public meeting requirements Core planning documents	Minimum comment period by law	Engage NWI comment length policy	Engage NWI formal meeting policy
  Long-range plan (new adoption)	Not specified in federal law	30 days	Required
  Long-range plan Policy/Project amendment		21 days	Not required
  Long-range plan Modification / Technical amendment		None	Not required
  Transportation Improvement Program (TIP) (new adoption)		30 days	Required
  TIP amendment		21 days	Not required
  TIP modification / technical amendment		None	Not required
  Air Quality Conformity		30 days	Required
  Unified Planning Work Program (new or amendment)		None	Not required
  Coordinated Public Transit Human Services Transportation Plan (new or amendment)		21 days	Not required
  Public Participation Plan (new or amendment)	45 days	45 days	Not required
  Other planning and policy documents
  Regional and sub-regional modal, corridor, development, or environment plans/policies	Not specified in federal law	21 days	Not required
  Technical documents required to fulfill federal requirements		None	Not required

  Amendment and modification procedures

  Amendment and modification procedures

  Amendment:

  ► 1) any phase of any project is added or construction phase or transit project deleted;

  ► 2) any addition of funds over $100,000;

  ► 3) change to an air quality non-exempt project;

  ► 4) project scope change that alters original intent of project;

  ► 5) change to policy or programming rules.

  ► Interagency Consultation Group review on all TIP amendments and a redetermination of fiscal constraint is required. Twenty-One day comment period required.

  ► Must be approved by Commission or Executive Board. Public comment opportunity is available at the meeting.

  
  

  Modification:

  ► 1) project moving year to year (but not out of the TIP, which is an amendment);

  ► 2) project fund source change;

  ► 3) project is split into multiple construction segments;

  ► 4) addition of funds under $100,000 (TIP and UPWP); or

  ► 5) typographical changes.

  ► Modifications are made by NIRPC staff at the request of project sponsor subject to regulation and funding availability.

  ► A redetermination of fiscal constraint is required.

  
  

  Technical Amendment:

  ► Changes to technical information that does impact policy or programmed projects, ie: performance targets, data updates, asset information.

  ► Must be approved by Commission or Executive Board. Public comment opportunity is available at the meeting.

  
  

  Emergency Amendment:

  ► NIRPC Executive Director authorizes a TIP amendment without public process or Commission if:

  ► 1) public well-being or safety is at risk; or

  ► 2) lapse or loss of federal funds is at risk.

  ► A redetermination of fiscal constraint is required.

  
  

  Path to address public comments

  Path to address public comments

  Comments received during a comment period will be reported to the Commission via a “Public Comment Report.” The Report will be made available on the NIRPC website and included with draft plans before adoption The Report will constitute the formal response to comments and will contain the following: 1) the original comment, as received; 2) a recommendation by staff on how the final plan may address the substance of the comment; and 3) a notation on whether or not the recommendation is a major or minor revision.

  
  

  Any such recommendation to revise a draft plan that proposes: 1) Policy revisions; 2) Adds a project not previously subjected to public review; or 3) deletes a project subjected to public review, will be considered a major revision and will trigger an additional public comment period. All other recommendations will be regarded as minor revisions representing comments that are more general. Advisory Committee(s) or the Commission will consider recommendations at their discretion.

  
  

  Public Comment Period (per Engage NWI policy)

  
  

  
  

  Recommended major revisions?

  Recommended minor revisions?

  
  

  Recommended major revisions?

  Recommended minor revisions?

  
  

  The commission may accept or modify major revisions and start new full comment period

  The Commission may reject major revisions and adopt the plan

  The Commission may accept, reject, or modify minor revisions and adopt the plan

  The commission may accept or modify major revisions and start new full comment period

  The Commission may reject major revisions and adopt the plan

  The Commission may accept, reject, or modify minor revisions and adopt the plan

  
  

  
  

  Second Public Comment Period

  (per Engage NWI policy)

  
  

  Second Public Comment Period

  (per Engage NWI policy)

  
  

  
  

  The Commission may accept, reject, or modify major revisions and adopt the plan. Public engagement ends.

  
  

  The Commission may accept, reject, or modify major revisions and adopt the plan. Public engagement ends.

  
  

  This page intentionally left blank.

  NIRPC’s Role in the Region

  
  

  
  

  

  To provide a common voice for Northwest

  To serve as NWI’s Metropolitan Planning Organization and act as the designated recipient for certain transportation funding

  
  

  To generate meaningful dialogue

  commu

  Indiana in its

  and cooperation on

  
  

  th fed

  nications with e state and the

  issues of common concern

  eral government

  
  

  To create opportunities for partnership between the public and private

  sectors

  
  

  To provide a forum in which elected officials and other decision- makers can develop and implement solutions to regional problems

  To contribute to the development of a common vision pertaining to Northwest Indiana’s future

  
  

  For more information:

  Visit:

  www.nirpc.org

  
  

  Contact:

  Public Participation Planner at comments@nirpc.org or 219-763-6060

  
  

  Request alternative formats of plans or meeting materials:

  mthorne@nirpc.org or 219-763-6060

  
  

  

  6100 Southport Road

  Portage, Indiana 46368

  (219) 763-6060

  www.nirpc.org

  
  

  Public Comment Report

  Amendment for the FY2018 – 2021 and FY2020 – 2024 TIP | June 27th, 2019

  
  

  The draft amendment for the FY2018 – 2021 and FY2020 – 2024 TIP was released for a 30-day public comment period beginning June 27th, 2019. A draft of the document was made available at www.nirpc.org and emailed to stakeholders.

  The comments and responses to the draft are listed below. An update will also be provided at the NIRPC Commission meeting on August 15th, 2019.

  
  

  • No comments were received

6100 Southport Road

Portage, Indiana 46368

(219) 763-6060

www.nirpc.org

RESOLUTION 19-22

A RESOLUTION OF THE NORTHWESTERN INDIANA REGIONAL PLANNING COMMISSION AMENDING THE

FY 2018-2021 (Amendment #23) AND THE FY 2020-2024 (Amendment #1) TRANSPORTATION IMPROVEMENT PROGRAMS FOR LAKE, PORTER, AND LAPORTE COUNTIES, INDIANA

August 15, 2019

WHEREAS, Northwest Indiana’s citizens require a safe, efficient, effective, resource- conserving regional transportation system that maintains and enhances regional mobility and contributes to improving the quality of life in Northwest Indiana; and

WHEREAS, the Northwestern Indiana Regional Planning Commission, hereafter referred to as “the Commission,” being designated the Metropolitan Planning Organization (MPO) for the Lake, Porter and LaPorte County area, has established a regional, comprehensive, cooperative, and continuing (3-C) transportation planning process to develop the unified planning work program, a transportation plan, and a transportation improvement program to facilitate federal funding for communities, counties, and transit operators, and to provide technical assistance and expertise to regional transportation interests; and

WHEREAS, the Commission performs the above activities to satisfy requirements of the Fixing America's Surface Transportation (FAST) Act of 2015 (PL 114-94), applicable portions of all prior federal transportation program authorizing legislation, as well as other federal, state, and local laws mandating or authorizing transportation planning activities; and

WHEREAS, the FY 2018-2021 and the FY 2020-2024 Transportation Improvement Programs are a product of a multi-modal, 3-C transportation planning process, compatible with regional goals and objectives and socio-economic and demographic factors used to form the 2040 Comprehensive Regional Plan (CRP), as amended and the NWI 2050 Plan; and

WHEREAS, the FY 2018-2021 and the FY 2020-2024 Transportation Improvement Programs are an implementation of the 2040 Comprehensive Regional Plan (CRP), as amended and the NWI 2050 Plan; is fiscally constrained, and is consistent with the State Implementation Plan for Air Quality; and

WHEREAS, the FY 2018-2021 and the FY 2020-2024 Transportation Improvement Programs are developed by the Commission in coordination and cooperation with local elected and appointed highway and transit officials, special interest and service organizations, including users of public transit, the Indiana Department of Transportation, the Indiana Department of

Environmental Management, the U.S. Federal Highway Administration, the U.S. Federal Transit Administration, and the U. S. Environmental Protection Agency; and

WHEREAS, the changes to the FY 2018-2021 and the FY 2020-2024 Transportation Improvement Programs brought about by this amendment were reviewed by the Air Quality Conformity Task Force’s Interagency Consultation Group (ICG); and

WHEREAS, the changes to the FY 2018-2021 and the FY 2020-2024 Transportation Improvement Programs brought about by this amendment were subjected to public comment in the manner prescribed by the 2014 Public Participation Plan with no comments received; and

WHEREAS, the Technical Planning Committee (TPC) has recommended that the Northwestern Indiana Regional Planning Commission make these changes to the FY 2018-2021 and the FY 2020-2024 Transportation Improvement Programs.

NOW, THEREFORE, BE IT RESOLVED that the Northwestern Indiana Regional Planning Commission hereby amends the FY 2018-2021 (Amendment #23) and the FY 2020-2024 (Amendment #1) Transportation Improvement Programs by adding the new projects and making other changes as shown on the attachment to this resolution.

Duly adopted by the Northwestern Indiana Regional Planning Commission this fifteenth day of August, 2019.

Diane Knoll Chairperson

ATTEST:

George Topoll Secretary

Prior

Northwestern MPO TIP SUMMARY BY LEAD AGENCY

FY 2020 FY 2021 FY 2022 FY 2023 FY 2024

FY 2025

Beyond Total